Job Description

Role: Executive Assistant

Introduction: Unimas Consulting is a Singapore Enterprise, providing Independent Consulting Services in Digital Transformation Strategies, Process re-engineering, Supply Chain Digitalisation and Risk Management solutions to global and regional clients. A professionally run firm with keen eye for details and professional excellence to deliver outstanding internal and external customer experience. We are looking for a self-driven individual, with ability to work independently and have multi-cultural awareness to deliver the highest levels of excellence on job and live our Values. Executive Support :

• Supporting Unimas Director with his Daily tasks, Meetings, Travels, Presentations and Project monitoring

• Provide full spectrum of secretarial support to Director

• Conduct market research and organizational activities on behalf of Director

• Assist in HR related matters

• In charge of all private and confidential materials of the organization and Director

• Schedule internal/external conference meetings and company events

• Manage virtual platforms and social media account

• Attend to personal matters for Director and family

• Perform any other ad-hoc tasks assigned

• Supporting Business Development activities and new lead generation

• Maintaining Social Media profiles for Unimas

• Ad hoc-research on Topics specified by Director and preparing presentations

• Preparing Bid submissions, costing and proposals deck

• Preparing concept presentations, and white papers.

• Managing Client Communications and Tracking BD sales pipeline

Office Administration :

• Managing Records, Custody of Assets – like Laptops, Access cards

• Office Management including managing seating arrangements, stationery and office facilities

• Office Attendance monitoring, Leave records, HR and Travel Policy administration

• Managing daily expense accounting, filing of receipts, month-end expense summary, and travel expense claims

• Filing and Maintenance of Records and Documents

• Coordinating travel arrangements, tickets, and accommodation bookings

• Job description updates, Job Postings, Interview coordination, Onboarding of new joiners.

• Coordination with Universities for Interns and Candidates

Project Delivery

• Delivering Project assignments as and when involved in client projects.

• Attending meetings, maintenance of minutes-of-meeting, preparation of Project Update presentations