Job Description

A financial institution located in Raffles Place is looking for an Executive Assistant Responsibilities Secretarial Support * Provide general secretarial and administrative support to a team o A financial institution located in Raffles Place is looking for an Executive Assistant Responsibilities Secretarial Support Provide general secretarial and administrative support to a team of 3-4 investment professionals in Singapore office Manage team's calendar, schedule and logistics for a wide range of business activities Co-coordinate internal and external client meetings across different geographical time zone Assist with investment professional team's travel & accommodation arrangement for business trip and handle visa application and renewal as necessary Handle investment professional team's expenses claims and monthlyreimbursements Office Admin Support Provide support to Office Manager in managing general office's administrative task such as procuring office supplies, office housekeeping, and maintenance of office equipment Manage mails and deliveries correspondence, meeting rooms booking and greeting visitors Liaise with building management on any facility issues Manage food-order accounts for employees working in the office Potential scope to take on ad hoc duties as required Requirements Minimum of 5 years of executive assistant experience in international IB, PE, or managements consulting industry. Previous experience supporting a big team will be advantageous. Proficient in Microsoft Office ( Outlook, Word, Excel and PowerPoint etc). Proficient in English. Highly driven and motivated individual to work in a fast paced environment. Excellent organisational skills and attention to detail. The role requires the individual to be able to manage multiple tasks simultaneously across multiple investment professional. Able to work independently, proactive and exercise good judgement. Highly personable, with the desire and ability to create relationships across the Group's Network. Excellent communication skills and good team player. Flexible in making urgent arrangement and coordination during non-working hours.