Job Description

Job Overview: Fremantle is seeking an experienced and highly motivated Executive Assistant to be based in our Singapore. The successful candidate will report to our CEO, Asia and Latin America.

Job Responsibilities:

• Scheduling and Diary Management \xe2\x80\x93 You will manage the CEO\xe2\x80\x99s diary and meeting schedules, including planning and coordinating internal and external meetings. In doing so, you will need to be able to prioritize appointments, avoid scheduling conflicts and effectively ensure the overall smooth running of the CEO\xe2\x80\x99s office.

• Travel Arrangement \xe2\x80\x93 You will oversee the end-to-end coordination of the CEO\xe2\x80\x99s travels, working with travel agencies for airfare and visas, booking accommodation, preparing detailed itinerary etc.

• Other Administrative Duties \xe2\x80\x93 Including, but not limited to, expenses reporting and reimbursements.

• Information Collation and Presentation - You will liaise with Fremantle\xe2\x80\x99s regional offices and HQ to compile data, and prepare papers for presentations.

• Special Projects/Tasks - You may be assigned special projects or tasks by the CEO which may involve research, analysis, and coordination with internal departments or external parties.

• Discretion and Confidentiality - You will handle sensitive and confidential information which must be maintained in the strictest of discretion and confidentiality at all times.
  

• At least 8-10 years of work experience as an Executive Assistant to senior leaders with regional remits.

• Excellent Microsoft Office skills, especially in Word, Excel, Powerpoint, Teams.

• Strong organizational skills with particular attention to details, accuracy and ability to set priorities.

• A positive professional image which embodies high standards of professional behaviour and ethics.

• Outstanding interpersonal skills \xe2\x80\x93 able to work effectively with all levels of staff.

• Highly motivated, energetic and resourceful.