Job Description

Executive Assistant

Singapore

The Executive Assistant provides secretarial and administrative support to the Country Manager and Regional Manager Asia. And serves as a partner to the Country Manager, aligning key organizational projects, processes and procedures, facilitates and ensures the successful execution of strategic initiatives.

The role holder is expected to actively interact with Singapore Exco members, act as a point of contact with Asia leadership team and liaison with key stakeholders from APAC & Europe BU.

DISCOVER your opportunity

What will your essential responsibilities include?

\xc2\xb7 Provide secretarial and administrative support to the Country Manager and Regional Manager Asia:

\xc2\xb7 Effectively schedule and coordinate meetings and appointments, with proper follow-up. Source and make restaurant reservations. Keep the Manager well informed of upcoming commitments.

\xc2\xb7 Organize full spectrum of travel arrangements including flights arrangements, visa applications and prepare complex travel itineraries, making travel changes whenever needed

\xc2\xb7 Manage and prepare monthly expenses and claims

\xc2\xb7 Assist in the hosting of senior leaders and overseas guests

\xc2\xb7 Gather, compile, verify and analyze information, to use in documents such as memos, letters, reports, presentations. Prepare presentations and supporting documentation on need basis.

\xc2\xb7 Act as a trusted thought partner to the Country Manager; serve as a sounding board for new ideas and initiatives

\xc2\xb7 Coordinate and facilitate strategic initiatives from development through to successful execution under the guidance of Country Manager and Singapore Exco members.

\xc2\xb7 Maintain a 360\xc2\xb0 view of Country Manager scope to manage priorities: assess inquiries directed to the Country Manager and propose the proper course of action or delegation to the appropriate individuals

\xc2\xb7 Work with Singapore exco and all internal stakeholders to coordinate and align on key organisational projects, processes and procedures for optimised efficiency and productivity

\xc2\xb7 Help the Country Manager to handle cadence and agendas of key meetings

You will report to the Country Manager Singapore.

Qualifications

SHARE your talent

We\xe2\x80\x99re looking for someone who has these abilities and skills:

\xc2\xb7 Strong Collaborator: develop and maintain productive working relationships with internal and external stakeholders. Provide guidance and seek input from others as needed to achieve the best result possible. Capable of working and collaborating with a virtual team, across multiple diverse geographies and cultures.

\xc2\xb7 Strong Communicator: excellent verbal and written communication, collaboration, presentation and influencing skills are essential. Able to communicate effectively with internal and external stakeholders at all levels of sophistication. Ability to work in a fast-paced environment and efficiently juggle numerous concurrent responsibilities.

\xc2\xb7 Results Oriented: a keen ability to execute and deliver results. Approach tasks proactively and anticipate needs. Thinks quickly and has the flexibility to (re-)prioritise multiple work streams / projects / tasks without sacrificing quality. Act with a sense of urgency. Understands and has experience in project management.

\xc2\xb7 Analytical thinking: able to interpret data appropriately in order to analyse or direct / engage with others as needed

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don\xe2\x80\x99t just provide re/insurance, we reinvent it.

How? By combining a strong and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business \xe2\x88\x92 property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com

Inclusion & Diversity

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That\xe2\x80\x99s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It\xe2\x80\x99s about helping one another \xe2\x80\x94 and our business \xe2\x80\x94 to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
• Robust support for Flexible Working Arrangements
• Enhanced family friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

Learn more at . AXA XL is an Equal Opportunity Employer.

Corporate Responsibility

At AXA XL our approach to corporate responsibility (CR) is the same as our approach to business; constantly seeking to provide innovative solutions to the world\xe2\x80\x99s most complex problems. From offering our expertise, products and services to help build more resilient communities, to advancing understanding and response to climate change, our strategy \xe2\x80\x93 Our Impact. Our Future. \xe2\x80\x93 aligns key issues that are pertinent to our business \xe2\x80\x93 climate, water and financial resilience - and contributes to AXA Group\xe2\x80\x99s purpose to \xe2\x80\x9cAct for human progress by protecting what matters.\xe2\x80\x9d.

• Climate: We\xe2\x80\x99re reducing our carbon footprint, protecting ecosystems and exploring how our business can help build a better world.
• Water: We\xe2\x80\x99re developing water resilience where it is \xe2\x80\x94 and will be \xe2\x80\x94 needed most.
• Financial resilience: We\xe2\x80\x99re helping create opportunities for the unemployed and underemployed, so they can be better prepared for unexpected changes.
• Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as our \xe2\x80\x9cHearts in Action\xe2\x80\x9d programs.

For more information, please see the on our website.

AXA XL