Job Description

EXECUTIVE ASSISTANT

SINGAPORE

Coty is one of the world\xe2\x80\x99s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. COTY is the global leader in fragrance and number three in color cosmetics. COTY\xe2\x80\x99s products are sold in over 150 countries around the world. COTY and its brands are committed to a range of social causes as well as seek to minimize its impact on the environment. For additional information about Coty Inc., please visit www.coty.com.

ROLE AND DEPARTMENT

The Executive Assistant role is responsible for providing full support in all aspects of the senior management\'s workload and daily schedule. You are required to work closely with the hiring manager and other stakeholders to provide the support needed to manage agenda and make the most efficient use of his/her time. You are also expected to have a good understanding of workplace protocols and policies in order to give advice on related matters.

THE ROLE

• Act as the senior management\'s first point of contact, to screen and filter general information, enquires, invitation requests and highlight urgent correspondence
• Ensure that the senior management\'s daily agenda, (e.g. meetings, appointments, business travel arrangements) are managed effectively. Requires assessing the priority of appointments and reallocating if necessary
• Make appointments and meetings as requested including regular one-to-one meetings with his/her reporting manager and direct reports
• Organise business meetings, appointments and conferences etc. and ensure that the MD is fully briefed on and prepared for any meetings or engagements
• Monitor and advise senior management on impending work or project deadlines
• Manage the senior management\xe2\x80\x99s business travel arrangements including handling visas, booking air tickets and accommodations. Ensure that the arrangements match his/her requirements.
• Keep and maintain a detailed and accurate record of documents (e.g. minutes, emails) on behalf of the senior management
• Take on or assist with projects (e.g. research, events, producing reports)
• Manage accounts and budgets (e.g. filing expense claims on his/her behalf)
• Liaise with internal and external stakeholders, based in Singapore and/or overseas
• Provide other administrative support or any other duties as may reasonably be requested

We\xe2\x80\x99d love to see candidates who have:

• Min. 5 years\xe2\x80\x99 of secretarial and administrative experience in similar role
• Tertiary qualifications at degree level in Business preferred
• Language: Fluent English, another language is a plus
• Excellent written and spoken communication
• Accuracy and attention to details
• Tact and discretion, for dealing with confidential information
• Excellent organisational, time management and problem-solving skills
• Ability to work effectively with others in a multi-cultural environment
• Excellent PC Knowledge for office applications
• Industry knowledge and experience a plus, but not essential

WHAT WE OFFER

This is unique role with a genuine opportunity to make an impact. You\xe2\x80\x99ll get to work in a diverse and environment with a team who are passionate about the work they do and know how to have some fun along the way.

Coty