Job Description

JOB DESCRIPTION:

Abbott is a global healthcare leader, creating breakthrough science to improve people\xe2\x80\x99s health. We\xe2\x80\x99re always looking towards the future, anticipating changes in medical science and technology.

In Abbott\xe2\x80\x99s Electrophysiology (EP) business, we\xe2\x80\x99re advancing the treatment of heart disease through breakthrough medical technologies in atrial fibrillation, allowing people to restore their health and get on with their lives.

JOB SUMMARY:

• Provide administrative and secretarial support to the General Manager and other senior managers in Asia. Typically, will cover facilities, office services and travel and meeting arrangements.
• The ideal candidate will be an analytical person who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

RESPONSIBILITIES:

• Provide administrative support to the General Manager and senior leaders, including email correspondence, announcements and generation and distribution of memos, letters, spreadsheets, forms, mailing and shipping etc.
• Manage appointments and schedules of the General Manager, and in charge of travel arrangements for the General Manager and the senior managers, including flights and hotel accommodation bookings, traveling documentation and transport arrangement (where applicable).
• Liaise with the offices within Asia Pacific and the USA headquarters, and act as the main point of contact for all communications pertaining to company matters.
• Manage work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner, provides guidance to peers as necessary regarding proprietary information.
• Consolidate monthly reports, travel calendar for the management team; compile and consolidate quarterly business documents.
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications.
• Maintain filing system, contact database and inventory for company promotional items and other supplies.
• Support HR process within EP division, and monitor internal training records for company assigned business related training, e.g., compliance (LERN) and etc.
• Prepare and coordinate business meetings (e.g., Country Business Reviews, Regional Management Meetings, Leadership Meetings, Strategic Planning Meetings), including printing and preparation of meeting agenda and meeting reference materials, and logistics arrangement, within or outside of the office premises.
• Lead and organize the Annual Sales Meeting and other key events, e.g., team building activities. Including sourcing of meeting venue and coordination with external vendors and other stakeholders.

OTHER FUNCTIONS AND RESPONSIBILITIES

• Act as a back-up as travel administrator for all staff travel arrangement.
• Execute the job responsibilities according to applicable standard operating procedures of ABT Asia and ABT Singapore.
• Perform other related functions and responsibilities assigned by supervisor.

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

The base pay for this position is N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY: Administrative Support

DIVISION: EP Electrophysiology

LOCATION: Singapore
Singapore : DUO Tower

ADDITIONAL LOCATIONS:

WORK SHIFT: Standard

TRAVEL: No

MEDICAL SURVEILLANCE: Not Applicable

SIGNIFICANT WORK ACTIVITIES: Not Applicable

Abbott