Job Description

Position Title: Executive Assistant to the Office of the CEOPosition Overview:As the Executive Assistant to the Office of the CEO, you will handle highly sensitive and confidential personnel and institutional information, exercising discretion and a strong sense of business acumen. You will act as a key liaison with the Executive Committee (EXCO) and other global stakeholders to manage priorities and facilitate outcomes effectively.Key Responsibilities:

• Confidential Information Management: Handle sensitive and confidential information with utmost discretion and a strong understanding of business priorities.
• Stakeholder Liaison: Serve as a liaison with the Executive Committee (EXCO) and global stakeholders to manage priorities and facilitate desired outcomes.
• Meeting Coordination: Arrange and coordinate meetings across global time zones, prepare agendas, compile briefing materials, and track follow-up actions. Manage logistics for both virtual and in-person meetings.
• Event Coordination: Coordinate key events where the CEO chairs or participates, ensuring seamless execution.
• High-Profile Visits: Manage agendas for high-profile visitors, such as Ministers and Independent Non-Executive Directors. Handle scheduling, briefing preparation, logistics, and follow-up on action items.
• Communication Management: Screen and prioritize CEO emails and correspondence to ensure timely and appropriate responses and follow-up actions.
• Engagement Preparation: Ensure the CEO is prepared for internal and external engagements, including meetings with customers, regulators, key community contacts, staff, and Group leadership.
• Communication and Reporting: Communicate visit outcomes appropriately through newsletters and other media.
• Task and Initiative Management: Follow up on tasks and execute actions promptly. Manage initiatives assigned by the CEO.
• Time and Activity Management: Review and prioritize CEO Office activities daily to allocate time for deliverables and stakeholder management effectively.
• Travel Arrangements: Manage domestic and international travel arrangements for the CEO.
• Office Management: Ensure the CEO\'s office space is functional and appropriately represents the organization for visitors.
• Approval Management: Vet approval requests routed to the CEO, ensuring alignment with company policies.
• Personal Assistance: Assist with personal errands or tasks as required.

Ideal Candidate Profile:

• Experience: Over 5 years of experience in business planning, coordination, and global executive support within an international environment.
• Time Management: Exemplary time management skills, adept at handling complex calendars and intensive travel while providing effective solutions.
• Communication and Engagement: Ability to engage with senior executives, build collaborative partnerships, and exercise sound judgment and proactiveness.
• Technical Skills: Strong communication and writing skills, with proficiency in SharePoint, Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel), and teleconference software.
• Team Player: A team player who promotes company values and culture, and builds relationships globally across the firm.
• Adaptability: Thrives in a dynamic, fast-paced environment and adapts well to change.

Argyll Scott Singapore Pte Ltd
EA License No. 16S8105
Goh Sok Hwee, Florence (Wu Shuhui)
EA Reg No: R1326770

Argyll Scott