Job Description

Purple Ant Media, Inc. is a consulting and marketing agency specializing in branding, website, social media and ad campaigns. We are a global team composed of passionate strategists and creatives that bring multi-faceted ideas to the table.We are looking for a full-time Executive Assistant who wants to enter the world of marketing and would like to learn and work closely with our Chief Executive Officer.In this role, you're the right hand super-person to your executive and your contribution to their life allows them to run their company more effectively, have a bigger impact in the world and find time to still prioritize their health, family and personal lives.This position is strictly local to Metro Manila and is not a remote position.Office location is at Makati.—————————PERKS OF THE JOB- You will work very closely with our CEO which means you will learn A LOT everyday about marketing and entrepreneurship- Work in a fun, collaborative environment - We mean Friday bondings and Team dinners- Get annual Service Incentive Leaves including Vacation leaves, Sick leaves, Personal Leaves, Birthday Leaves, etc.- Get SSS, Pag-Ibig, PhilHealth- Get Health Insurance with P100,000 annual coverage and up to P200,000 life & accident coverage- Get Dental Care and Optical Care- Get Mental Wellness Counseling- Possibly travel with the CEO, local or international—————————JOB REQUIREMENTS- Must be a graduate of any four year course.- Must be located in Metro Manila or willing to relocate at Makati.- Must speak English and Tagalog fluently- Must be hardworking, agile, always eager to learn- Must be excellent in using Office tools such as: Google Doc, Sheets, Slides / Microsoft Office Suite- Bonus: Familiar with digital tools such as Notion, Asana, Slack, Gsuite, VoxerJOB DESCRIPTION1. Gatekeeper Role- Provide a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the wider team.- The team knows and trusts that they can go to you with questions, queries and tasks, and you're aware of everyone's roles and responsibilities so that you can do the same. You're able to quickly assess how to escalate the situation or answer queries/questions.- You provide gatekeeping duties in regards to taking initial screening phone calls or meetings when necessary.2. Project Management- Act as a project manager to the CEO, making sure that they are on top of their projects and tasks, as well as assigning work to appropriate staff on behalf of the CEO.- Ensure that the CEO's direct reports are on top of any project management that relates back to the CEO's tasks and responsibilities. If the CEO is blocked on a task due to another team member falling behind, make sure that the communication channel is open and everyone is aware of how to rectify and move forward effectively.- Project manage your own roles and responsibilities in a clear way, so that the CEO can see where each project and task is at.3. Calendar + Communication- Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.4. Email- Be the primary gatekeeper of the CEO's email, making sure that at regular intervals throughout the day, anything unimportant or junk is removed, important unread emails are put into appropriate folders and emails that you're able to reply to are replied to.5. Reporting- Depending on the time of year and company prioritizations, you'll be asked to prepare reports and send them to the CEO (and sometimes leadership team) on a frequent basis.- In addition to sending relevant company reports, you'll also be expected to send a quick report at the end of each week, detailing where you are at with projects, any questions/blockers you have, and what's upcoming.6. Admin- Prepare agendas, attend meetings, and transcribe correspondence where necessary. If the CEO has assigned, or is awaiting a response or deliverable after a meeting, make sure to follow-up and make sure it's completed. If the CEO is assigned something during a meeting, make sure it's added into Asana.- Conduct ad-hoc research when necessary and present findings in a clear format. Keep this research tidy in organized files.- Light design work.- Initial creation of documents that the CEO can use to build on in order to finalize.7. Partnerships- Manage communications between CEO and brand partners where necessary, taking initial phone calls, doing reach out and scheduling correspondence.- Project manage the partnership, making sure that contracts are reviewed and signed, all partnership information is added into Asana and delegated to the relevant team members, partnership deliverables are delivered on time and the brand is receiving clear communication back and forth. Ensure that from start to finish, the process is smooth - the partnership is complete when all deliverables are delivered and full invoice has been received.8. Social Media- Support with posting on social media, as well as handling DMs.9. Travel- Manage and coordinate travel for both business and personal arrangements. Think through end-to-end details (including but not limited to check-in, reservations, calendar clearing/rescheduling, transfers, appointments, packing) for the trip and ensure that the CEO has everything they need ahead of time.- Where necessary, you may be asked to travel with the CEO on trips and provide in person assistance for the duration of the trip.10. Events- Coordinate onsite meetings, luncheons, coffees, in-house events.- Greet and check-in clients and other guests for meetings and events.- Coordinate the organization and hosting of both personal and business events, end to end. This includes all organization of the event ahead of time, management during the event, organizing and managing vendors to support the event and ensuring clean up of the event.- Where necessary, scheduling travel arrangements for others involved in the event and circulating agendas with the necessary stakeholders.11. Relationships- Maintaining important business and personal relationships through making sure communication is timely and important events are remembered.- Sending flowers, gifts and cards where necessary. A job well done here includes thinking ahead of who the CEO may want to send thank you notes or gifts to, and continuously making note of preferences, budgets and messaging.- Gift ordering, wrapping & card writing.This job may require personal support as well from the CEO such as managing her finances, appointments, car, groceries, errands and chores, organization among other things.Job Types: Full-time, PermanentBenefits:

• Company events
• Health insurance
• Pay raise

Schedule:

• Day shift

Supplemental Pay:

• 13th month salary
• Bonus pay

Ability to commute/relocate:

• Makati City: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Assistant: 1 year (Preferred)