Job Description

Location : Nanyang Ave

Position : Executive \xe2\x80\x93 Auxiliary Services

Working hours \xe2\x80\x93 8.30am to 5.45pm (Mon \xe2\x80\x93 Thurs), 8.30am to 5.15pm (Fri)

Estimate start date \xe2\x80\x93 TBA once we have identified a candidate

The Office of Commercial and Auxiliary Services (OCAS) oversees the management of estate leases and commercial services, such as leasing of spaces for food and beverages, amenities & lifestyle services, short-term accommodation, meetings/events, as well as the management of auxiliary services such as car parks and shuttle bus services for the main campus and the One-North centre.

OCAS is looking for an enthusiastic and dynamic individual to be part of the team that align with the strategic goals of the department and to manage the administrative and support functions to ensure its deliverables are met.

The individual should possess good communication skills with a customer-focus attitude and able to handle challenging customers.

Daily Operations:

• Man the \xe2\x80\x98transportation\xe2\x80\x99 and \xe2\x80\x98carpark\xe2\x80\x99 role-based email accounts.
• Ensure that the shuttle bus and carpark operations are operating smoothly by working closely with the vendors.
• Process invoices in Ariba for the following services:
• External Shuttle Bus \xe2\x80\x93 raise monthly PO / PR and invoices.
• Internal Shuttle Bus \xe2\x80\x93 raise monthly PO / PR and invoices.
• Check the monthly carpark\xe2\x80\x99s Statement of Account (SOA)

Other Tasks:

• Investigate and handle 2nd level complaints / issues.
• Spot-check on vendors by conducting physical checks on the ground.
• Conduct audits on vendors and issue LDs for non-compliances.
• Configuration of messages and ensure maintenance of LED signboard by vendor.
• Manage event requests for use of carparks.
• Work with vendor for carpark maintenance and re-painting of carpark lots.
• Set up meetings for internal and external stakeholders.
• Analyze data on operational issues as and when needed.
• Keep proper records of documentation.

Requirements:

• Diploma / ITE certificate with experience. Salary ranges $3,000 - $3,400 per month depending on qualification and relevant working experience.
• 2 years of relevant experience in managing administration / procurement, contracts management, financial transactions, and operations management preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills.
• Strong problem-solving skills.

If you meet the above, please email your resume to eg@businessedge.com.sg

Business Edge