Job Description

Location at Upper Bukit Timah, 5 days\' work week Coordinate and work closely with Facility Administrator on daily operations, includes but not limited to Administrative, and Facilities and operational duties. Administrative Tasks

• Provide administrative support to the Facilities Department
• Assist with the flow of coordination of emergency preparedness/evacuation
• Prepare operational reports and attendance reports for the Team (including OT, leave summary and staff\xe2\x80\x99s personal claim forms to HR)
• Assist in the procurement of maintenance related equipment and furniture
• Assist the application and renewal of permits and licenses
• Maintain facilities records such as As-built plans, service contracts, leases, asset inventories and others.
• Be the point of contact for the feedback system in relation to facilities matters
• Be the minutes taker for facilities meetings

Facilities Operations

• Support and assist the Facility Administrator and Facility Manager to oversee the day-to-day operations (facilities services, security, health & safety, maintenance, first-aid, cleaning, landscaping and others)
• Participate in the inspection walkabouts and identify operational and maintenance related issues
• Ensure the department\xe2\x80\x99s compliance with the government regulations and environmental health and security standards
• Manage vendors and ensure the work is done with respect to the contractual agreements/SLA/KPI
• Monitor the maintenance and upkeep of facilities equipment
• Assist in the review of facilities management policies, procedures and contracts.
• Oversee ad-hoc projects
• Conduct site inspections and assessments
• Allocate and manage facility space to maximize its usage

Security

• Assist with the access card registration and de-activation.
• Update the records of ID card and Car Decal applications and issuances.

Workplace Health & Safety

• Maintain and assist in the review of H&S requirements and records such as Risk Assessments, Fire Safety Audit, Crisis Management and others.
• Attend to safety and emergency response trainings, e.g. fire drill and evacuation
• Ensure engaged service providers comply with the safety regulations and security rules.
• As part of the emergency response team, attend to job duties as assigned emergencies.

Requirements

• Nitec or Diploma education
• Prior experience in administration role. Experienced in reviewing contracts will be preferred
• Proficient in Microsoft Office applications
• Service oriented attitude
• Good team player
• Initiative and proactive

HR Affiliates; EA No: 10C3060; ROC No: 53164100K Job Types: Full-time, Permanent Salary: $2,500.00 - $2,800.00 per month Schedule:

• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: One location
Shift system