Job Description

PRIMARY RESPONSIBILITIES:

To be successful as an Admin Manager you should be able to oversee and ensure smooth and efficient daily operations. Ultimately, a top-notch Operations Administrator should be highly organized and thrive under pressure.

• Member of crisis management to execute crises response and safety measures, such as COVID hygiene measure protecting the company and employees
• Review office admin workflow, administrative policies and internal procedures from time to time to ensure efficiency and effectiveness ( includes compliance to ISO)
• Oversee the front of house reception area, conference room and facilities set up, guest services, staff support services.
• Assist in all leasing and tenancy matters including space planning, fitting-out works, renovation and relocation projects
• Deal with landlords, property management office and external vendors, office health, safety & security
• Monitor and maintain office equipment & facilities services including housekeeping services for all office area
• Manage and review bills, invoices and supplies procurement.
• Prepare and control annual budgets and administrative expenses
• Organize / arrange ad-hoc or staff events
• Negotiates and tracks agreement and renewal
• Handles and keep good communication and reporting with local entities and functional departments
• Provide necessary ad hoc response and support in case of urgency, including weekday and weekend and non-office hour period
• Ad-hoc service support assigned by supervisors and/or higher authorities

PERSON SPECIFICATION:

• Ability to work with all levels of management and effectively communicate with people at all levels and from various backgrounds
• Able to work independently.
• Detail-minded with strong organizational and management skills.
• Timeliness on delivering commitments, and the ability to multitask and prioritize
• Detail-minded with strong organizational and management skills
• Excellent analytical, written, and verbal skills
• Self-starter, ability to work well under pressure

JOB SPECIFICATION:

• Degree holder or above in Business Administration or related disciplines
• At least 5 years all round office operations administration experience gained in sizeable companies.
• Exposure in facilities management, administration policy formulations an absolute advantage
• Good command of English is crucial and other spoken languages will be a plus.

Ref ID: 45454

Location:

Singapore, 01, SG, 0

Business Unit: Lenovo PCCW Solutions

Full Time/ Part Time: Full Time

Job Function: Facilities & Real Estate

Featured Job Category::

PCCW