Job Description

We are looking for an experienced Facilities Manager to oversee all building-related activities. You will be responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well functioning. The ideal candidate will be well-organized and able to optimize the use of space and equipment while reducing operating costs. Leadership abilities and phenomenal efficiency can set you apart among our candidate pool. The goal is to ensure our business’s accommodation is problem-free and safe so that employees can work under the best conditions. The role also includes overseeing all installation, repair and upkeep operations of the company’s facilities. You will be the one to ensure that your colleagues have the best physical resources available to complete their duties according to budget. A great facilities manager will have a solid understanding of plumbing and electrical systems as well as carpentry and other crafts. They will be well-versed in all maintenance process and health and safety regulations. The ideal candidate will also have aptitude in undertaking administrative tasks such as reporting, budgeting etc. The goal is to ensure the company facilities are well-cared for and adequate to support the company’s business operations. As a part of the role, you will also be responsible for purchase of products that are essential for our company’s facility related equipments. That includes evaluating vendors, negotiating contracts and preparing reports (e.g. on orders and costs.) For this role, you should have good knowledge of market research, along with solid analytical skills to make sure you’re identifying the most profitable offers. Ultimately, you’ll create and maintain good relationships with key suppliers to ensure merchandise is high quality and delivered on time.

Responsibilities

• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
• Control activities like maintenance of Air conditioning system, new installation, IT equipments, CCTVs, etc.
• Keep financial and non-financial records

• Carry out inspections of the facilities to identify and resolve issues
• Monitor equipment inventory and place orders when necessary
• Monitor expenses and control the budget for maintenance
• Keep maintenance logs and report on daily activities
• Manage relationships with contractors and service providers

• Research potential vendors
• Compare and evaluate offers from suppliers
• Negotiate contract terms of agreement and pricing
• Track orders and ensure timely delivery
• Review quality of purchased products
• Enter order details (e.g. vendors, quantities, prices) into internal databases

• Proven experience as facilities manager or relevant position
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• BSc/BA in facility management, engineering, business administration or relevant field

• Experience in planning maintenance operations
• Working knowledge of facilities machines and equipment
• Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.

• Private Health Insurance
• Training & Development
• Performance Bonus