Job Description

Job Title: HR Associate

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Department: Human Resources


Reports To: HR Admin Executive

Job Summary

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The HR Associate plays a key role in supporting and executing HR functions across recruitment, onboarding, employee relations, compliance, and HR operations. This position is ideal for someone with foundational HR experience who is ready to take on more responsibility and contribute to HR initiatives and process improvements.

Key Responsibilities

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1. Talent Acquisition, Onboarding & Offboarding

Coordinate end-to-end recruitment processes including job postings, candidate screening and interview scheduling. Collaborate with HODs to develop and refine job descriptions for accurate and effective job postings. Prepare onboarding documentation and facilitate orientation programs. Manage offboarding procedures.

2. Employee Relations & Engagement

Act as a point of contact for employee queries and concerns. Support employee engagement activities and internal communications. Assist in conflict resolution and disciplinary matters in line with company policies.

3. HR Operations & Compliance

Maintain accurate employee records and update HRMS systems. Prepare HR reports and dashboards for management. Ensure compliance with local employment laws and internal policies. Assist in HR audits and documentation for MOM or regulatory bodies.

4. Foreign Worker & Dormitory Management

Assist in application and renewal of work passes. Coordinate pre-housing checks, onboarding centres, and flight arrangements for foreign workers. Monitor dormitory conditions, contract renewals, and worker check-in/out processes. Ensure mandatory safety training and certifications (e.g., BCSS, SOC, CoreTrade) are up to date.

5. Compensation, Benefits & Payroll Support

Support payroll-related tasks and benefits administration. Manage leave and claims processes.

6. Training & Development

Track training attendance and maintain records. Assist in identifying training needs and coordinating learning initiatives.

7. Others

Support office operations including inventory of supplies and coordination of maintenance services. Handle any ad-hoc assignments as required by the HR department or management.

Requirements

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Diploma or Degree in Human Resource Management, Business Administration, or related field. 1-3 years of relevant HR experience. Proficient in Microsoft Office and HRMS platforms (e.g., Info-Tech). Good understanding of Singapore Employment Act. Strong interpersonal, meticulous and organizational skills. Able to handle sensitive information with discretion and confidentiality. Hands-on experience in managing foreign worker documentation and dormitory coordination. * Ability to work independently and manage multiple tasks in a fast-paced environment.