Job Description

GENERAL DESCRIPTION The candidate will be a Personal Assistant to the Head of IT Asia responsible for providing administrative support including calendar management. KEY FEATURES OF THE POSITION Administrative support for Head IT Asia and Deputy ? Organising and planning meetings, manage calendar and resolve meeting conflicts Answering phone calls ? Organising travel and itineraries ? Support IT MC members in expense claims and other adhoc administrative activitiesOrganise and support logistics for IT events such as Townhall, offsite or team event. ? Support IT virtual events and communication (e.g. broadcast) ? Taking notes and writing minutes during meetings ? Coordinate IT Management Committee Agenda and minutes taking ? Support preparation of management presentation material e.g. Townhall ? Working closely with Corporate Services to maintain IT seating plan and coordinate floor restack ? Support departmental administration - stationery, support on-boarding / off-boarding of IT staff. Work with various IT Managers, vendors and HR to ensure that resources are On/Off-boarded timely and in line with standards and policies. People Management Individual Contributor Client Management (internal & external) IT Department IT Managers Business Management ? Business and IT Regulatory Responsibilities &/OR Risk Management ? Ensure appropriate ethical and compliant behaviour within the area of responsibility by clear demonstration of appropriate values and behaviours including but not limited to standards on honesty and integrity, due care and diligence, fair dealing (treating customers fairly), management of conflicts of interest, competence and continuous development, adequate risk management, and compliance with applicable laws and regulations SKILLS REQUIREMENTS OF THE POSITION Personal and Social ? Prior experience in support IT executive in banking environment preferred ? Proficient in Excel and Powerpoint ? Good communication and inter-personal skill ? Well-presented and professional ? Professionaldiscretion -Confident and independent ? Verbal and written articulacy ? Well-developed time management skills ? Strong organisational skills Regulatory ? Familiarity with local regulatory guidelines
Not Specified