Job Description

The successful incumbent reports to the Director of Administration and Senior Manager, Office Operations of NUS School of Computing. He/She works closely with many internal and external stakeholders to manage the events logistics for the seminars/workshops the School organizes. The main duties include the following:

• Coordinates and be the liaison with Principal Investigators on their travel to Singapore and this includes visa, claims, accommodation arrangements
• Oversee the catering process and food set-up for meetings, conferences, seminars, workshops
• Conducts simple routine / regular checks on photocopying and shredding machines and printers, and liaise with relevant vendors for maintenance
• Replenishes the stock for general store and staff pantries (e.g. papers, water bottles, coffee, tea, creamers, etc.) and oversee the cleanliness of these areas
• Manages the logistics and setup the area for semester event lunch (e.g. PLSE seminar, Media Lunch Talk, etc.)
• Follow-up with Finance Department in the processing the claims/invoices of events and small-value purchase and catalog items
• Assist in the booking of venues
• Assist in the booking of airfare, hotels, office space and other logistics
• Assist in the reimbursement of visitor\'s and intern\'s expenses
• Provide support for other ad-hoc duties such as printing of exam papers, scanning of quizzes, invigilation duties, Open Day; Commencement Duty; manage seminar announcements; provide simple AV and related technical support in School, Exco and other meetings when called upon to do so

Qualifications

• Polytechnic Diploma holder, preferably with 2 year\'s work experience in a fast-paced, dynamic environment
• ITE graduates with at least 5 years work experience may also apply
• Proficient in Microsoft Office, Design, Photoshops & Plannings
• Proficient in English
• Demonstrate initiative and good interpersonal communication skills
• Proficient in events management and coordination
• Able to multi-task
• The work location is at School of Computing, COM 1 General Office Reception desk

Only shortlisted candidates will be notified.

More Information

Location: Kent Ridge Campus

Organization: School of Computing

Department : Dean\'s Office (School of Computing)

Employee Referral Eligible: Yes

Job requisition ID : 22673

National University of Singapore