Job Description

Date: 14-Jun-2022 Location: Kent Ridge Campus, SG Company: National University of Singapore

Job Purpose

The candidate is responsible for the daily administrative activities of the centre, including, but not limited to, scheduling meetings, take meeting minutes, processing claims, oversee the implementation of events and activities.

• Act as primary administrative liaison in the preparation and submission of project proposals and budget plans.
• Manage research project accounts and reconcile accounts statements. Ensure that manpower hired and expenses charged to the grants are within the grantor approved list. Monitor the project funds utilization, allocations/commitments and provide periodic updates to principal investigators.
• Seek reimbursement from grantor according to the payment schedule detailed in the project agreement. Track the receipt of funds. Prepare documents for audit.
• Prepare customized reports and ensure their timely submission. Prepare variation/extension requests and track their outcomes.
• Coordinate the recruitment of research staff and process part-time work applications and claims. Coordinate the visits of Visiting Professors and Visitors and process reimbursements. Maintain and update personnel records.
• Liaise with principal investigators, research staff and vendors on the procurement of goods and services. Ensure that goods are delivered to the respective research labs and process payments. Monitor fixed assets.
• Maintain and manage day-to-day website
• Publicity and logistics preparation for events.
• Process claims submitted by principal investigators, research staff and students.
• Organize travel arrangements (e.g. flight bookings, accommodation bookings, visa application, conference registration) and schedule meetings.
• Serve as secretariat for meetings, prepare presentation material and statistical reports for the faculty.
• Occasionally support faculty’s events and activities.
  

Qualifications

• Bachelor’s Degree with minimum 3 to 5 years of working experience or Polytechnic Diploma with at least 5 to 7 years of work experience in a fast-paced, dynamic environment.
• Demonstrate initiative and good interpersonal communication skills.
• Good writing skills and experienced with web management.
• Creative, able to conceptualize and design events and activities that are targeted, in order to achieve desired outcomes.
• Analytical, resourceful and energetic.
• Able to multi-task and deliver under tight deadlines.
• Strong sense of customer service.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required. Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus Organization: School of Computing Department : Dean's Office (School of Computing) Employee Referral Eligible: Job requisition ID : 15609