Job Description

Overall Job Objectives: To provide exceptional sales and business development support to STPI's key sales-driven initiatives, namely exhibitions, art fairs and Friends of STPI membership to ensure the sustainability of the business.Core Responsibilities: Work closely with Gallery Director to fulfil the following: o SalesStrategic Assist the Gallery Director in strategic planning by identifying key sales trends, proposing targeted sales platforms and opportunities as well as developing the long-term and short term road map with the overall objectives for STPI in mind Develop and maintain an organized client list/ sales records to create presales, client outreach strategies to generate relevant sales and client analysis Monitor all sales activities and develop yearly, monthly sales reports, Board Papers and KPI reports for Gallery Director Ensure timeliness on all fronts where deadlines are concerned Provide post-project reports and analysis of sales performance to highlight key learning points and generate new data for strategies aheadAdministrative Work closely and support Gallery Director to organize all sales-related tasks and events such as exhibitions, art fairs, acquisition/consignment/loan matters and any other ad hoc client requests Provide impeccable administrative support to Gallery Director for sales matters - ensuring artist agreements, price lists, presales lists, weekly updates, inventory folder, Filemaker updates, etc are on track Ensure all sales enquiries received via email or from STPI's online partner sites are promptly responded to by Sales Administrator within 24 hours Oversee the prompt and accurate generation of all Job Order Forms (by Sales Administrator) upon agreed sales transactions for submission to Finance for invoicingClient development Oversee the Friends of STPI membership portfolio - from conceptualizing to execution of program ideas, membership engagement and retention as well as ensuring the upkeep of administrative updates by Sales Administrator Create sales materials and dossiers for prospective clients and responding to client's queries as and when required Engage existing clients through innovative and creative content and campaigns independent from ongoing exhibitions Work closely with the Communications/Marketing as well as Education/Outreach team to develop sponsor partners for STPI's exhibitions and special projects Develop proposals and quotes for special events or specially commissioned worksFundraising and Sponsorship Work closely with Gallery Director to plan and execute STPI's annual fundraiser event and auction Oversee STPI's sponsorship portfolio by targeting potential sponsors (corporate and individual) to support exhibitions and artist residencies Develop and Maintain relationship with new & current sponsors and patrons to ensure long-term support for STPI Refresh of sponsorship decks to attrack new and potential sponsorsOthers: Supervision of all task requirements of Sales Administrator's portfolio Work closely with Registrars and Finance depts to maintain an effective and streamlined sales process Collaborate closely with the Communications team to boost STPI's sales and marketing efforts through online platforms and social mediaJob Specifications: Bachelor's Degree in Business or Arts with at least 8 years of working experience Knowledge in contemporary visual arts sector is an added advantage Energetic individual with passion for the visual arts Able to work with initiative, flexible hours and travel overseas Motivation for sales and business development with creative ideas Organized and meticulous with follow-ups, multi-tasking various projects at the same time Good team-player, positive attitude and able to work under stress Possesses excellent writing, interpersonal, communication and presentation skills Competent and current with the latest social/online media trends Additional spoken and written language is an added advantage Conversant in Microsoft Word, Excel and PowerPoint
Not Specified