Job Description

Insights Kantar is the world's leading data, insights and consulting company and our Insights colleagues are experts in human understanding. They help clients define what brands should stand for, how to disrupt and renew their offer, how to connect w Insights Kantar is the world's leading data, insights and consulting company and our Insights colleagues are experts in human understanding. They help clients define what brands should stand for, how to disrupt and renew their offer, how to connect with audiences and how to win with consumers and customers. Job Details We are looking for an Office Executive who is passionate about their work, to join the internal operations team in running the day-to-day office operation of the Kantar Singapore office. Singapore consists of two offices and over three hundred employees. The Office Executive is part of a team that is actively involved in office operations, provides support to key projects and initiatives to improve operational efficiencies and organises events that celebrate our people and our diverse culture. To be successful, the Office Executive must be a team player, meticulous, detailed orientated and is proactive in providing solutions. Kantar is the world's leading data, insights and consulting company. We understand more about how people think, feel, shop, share, vote and view than anyone else. Combining our expertise in human understanding with advanced technologies, Kantar's 30,000 people help the world's leading organisations succeed and grow. Nobody knows people better than Kantar. We provide insight and inspiration to help our clients, our people and society to create and flourish in an extraordinary world. Key Outcomes: Answer and screen phone calls. Print business cards on a regular basis Responsible for outgoing mail/courier and distribution of incoming mail, parcels, and documents. Support the office with business telecommunications, e.g. Cisco IP phones, mobile phone contracts. Order, replenish and maintain a consistent supply of pantry and stationery items. Support in tracking monthly purchases of pantry and office related items. Maintain the office tidiness and cleanliness liaise with janitorial staff on daily cleaning of the general office space, pantry and meeting rooms. Ensure office furniture and equipment are maintained, working effectively and liaise with IT support and contractors on repairs. Liaise with IT services to ensure efficient & effective IT service support and operations. Support in the organising of internal meetings, events, and external marketing events, e.g. year-end party, company retreat, charity activities, and client events. Ensure that the office complies with health & safety regulations and is environmentally sustainable. Support ad-hoc staff engagement activities and internal training sessions Conduct office orientation and induction for new hires. Business travel arrangement- visa applications, hotel and flight bookings. Update department files with new hires and exiting staff information email Ensure that the processes and procedures comply with office security, data protection regulations and other company policies. Raise purchase orders and ensure delivery of goods and services. Other related ad-hoc duties. Key Capabilities: At least two years of experience in office administration with a large corporate organisation. Have experience or in-depth knowledge of the workings of different support functions in an MNC corporate environment, and how they connect and work together. A self-starter, passionate with positive, 'can do' attitude. Meticulous, detailed-orientated with strong organizational and planning skills Ability to meet datelines and adapt to changes in a fast-paced environment Problem solver with the ability to think out of the box and on their feet Highly independent with an ability to prioritize, multitask and work in a team Proficient in the use of productivity tools, e.g. Microsoft Office, Outlook, O365 tools, e.g. OneNote, OneDrive, Planner, etc. Strong command of the English language professional in their written and spoken English Resourceful- can 'fix' almost everything in the office or have enough knowledge to provide a solution. Observes confidentiality always. Country Singapore Location Singapore, Scotts Road Why join Kantar We go beyond the obvious, using intelligence, passion and creativity to inspire new thinking and shape the world we live in. We understand more about how people think, feel, shop, share, vote and view than anyone else. Combining our expertise in human understanding with advanced technologies, nobody knows people better than Kantar. And because we know people, we like to make sure our people are looked after as well. Equality of opportunity for our people is our highest priority and we encourage our people to work in a way that supports their health and wellbeing. While we encourage our colleagues to spend part of their working week in the office, we understand no one fits all, and we're flexible in our approach to ensure people feel included and accepted. We're committed to creating an inclusive culture and value the diversity of our people, clients, suppliers and communities, which is why we welcome applications from all background and sections of society. Even if you feel like you're not a perfect fit, we'd love to receive your application and talk to you about this job or others at Kantar.