Job Description

Job No: 2743 | Advertised on: 2023-01-30 | CIC: Jaclyn Tan | Reg. No: R1104237
Job Location(s): West (eg: Queenstown, Jurong, Clementi, Tuas)



J OB DESCRIPTION Our client is actively searching for a Personal Assistant to Dean to join their team!
If you are a dynamic individual seeking a new career opportunity, read further!

The incumbent will serve as Personal Assistant and act on own initiative to provide full administrative support to the Dean

The responsibilities of this role are :

• Provide timely administrative support to the Dean
• Includes prioritizing issues and responses, diary management, scheduling of individual and group meetings, assistance in forward-planning and advisory on context of meetings and impending deadlines.
• Assist the Dean in the preparation, verification and consolidation of meeting notes, presentational material, and other documentation for wider
• internal and/or external circulation.
• Assist with maintaining high standards of document control within the Office of the Dean and across the Deanery. This will involve controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by the Office of the Dean, divisions, projects or departments in a timely, accurate and efficient manner.
• Includes maintaining up to date database records and circulation lists within shared folder
• Work closely with the Senior Manager to support the Dean\xe2\x80\x99s external relations activities, including travel and accommodation arrangements.
• Working with Senior Manager to attain to all kinds of queries, questions, requests from all stakeholders in order to support Dean\xe2\x80\x99s daily work.
• Other duties as assigned by the Dean or his designate.

• Degree Holder with at least 2-3 years\xe2\x80\x99 experience in similar capacity
• Good administrative skills and working attitude
• Possess initiative and an ability to work under pressure and tight deadlines
• A good command of the English language
• Strong written and oral communicator
• Strong interpersonal skills with demonstrated ability to operate effectively within a diverse group of internal and external individuals
• Proficient in Microsoft Word, Excel and Powerpoint applications