Job Description

Responsibilities

Procurement Governance and Process Management

• Review and update of Procurement P&P to be in line with MOF and MOE\' requirements
• Prepare and handle all audit checks by Internal and External audits
• Prepare procurement reports for management reporting and flag up non-compliance
• Advise users on the procurement process, ensure compliance
• Safeguard organization\'s interest to ensure transparency, cost competitiveness and non-conflict of interest
• Oversee the tender management process and ITQ preparation/approval
• Source for additional or suitable quotations for end users

Evaluation and Process Compliance

• Liaise and work closely with users or external parties in the preparation of specifications, instructions to tenderers, site briefing, and conditions of contracts for tender and ITQ documents
• Act as the interface between vendors and user on ITQ/tender clarifications
• Prepare and cover approval for Evaluation of Quotations, handle changes in requirements and ensure process compliance with relevant approvals
• Guide juniors on all procurement evaluations and processes and ensure compliance

Procurement Processing

• Issue purchase order to vendors based on quotations or purchase details form
• Ensure that goods or services are received and invoices are properly authorised
• Work with users to resolve the issues regarding performance, quality of goods and services and ascertain the approach or recommendation for future procurement
• Prepare vendor creation form, perform ACRA checks, evaluate and highlight risks
• Assist users to manage deviation in requirements (pre and post award of ITQ/Tender)
• Monitor non-performing / under-performing vendors
• Act as the interface with users on suitable selection criteria(s) and evaluation parameters
• Advise users on ITQ or tenders evaluation with multiple selection criteria(s)
• Perform goods receipt entry in ACCPAC
• Advise users on waiver and/or variation order requirements

Procurement Reports

• Follow up on completion of open PO by requesting invoices from vendors
• Generate and analyse procurement reports (such as PO by category of values and periods) for any trend analysis and to advise Manager subsequently for any timely management interventions
• Prepare presentation materials and present recommendations to management and other platforms e.g. Staff Conference
• Write submissions to highlight issues and/or recommendations for Manager\'s clearance

Administrative Duties

• Plan training roadmap for Procurement and Administration Officers
• Assist the Manager in the department\'s planning budget
• Assist the Manager in performance management matters and conduct work reviews with the Officers
• Manage and procure stationary supplies, first aid supplies & loan of corporate phones
• Supervise the central mail sorting process (for internal and external mail)
• Oversee the procurement and management process of travel Insurance and claims
• Oversee front counter duties at Administrative Centre when required

Job Requirements

• Degree in Business / Supply Chain or equivalent
• 3 to 5 years of related work-experience
• Prior experience procurement systems (GEBIZ / SESAMI / SAP / ACCPAC) will be preferred

For interested applicants, kindly send in your resume in MS Word / PDF format.

Job code: LONC

EA Reg No.: R1766561 (Chua Long Wee, Andy)

EA License No.: 01C4394 (PERSOLKELLY SINGAPORE Pte Ltd)

We regret that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at https://www.persolkelly.com.sg/policies. I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

Additional Information

Career Level

Manager

Qualification

Not Specified

Years of Experience

4 years

Job Type

Full-Time

Job Specializations

,

Company Overview

PERSOLKELLY is one of the largest recruitment companies in Asia Pacific providing comprehensive end-to-end workforce solutions to clients.

Headquartered in Singapore, the company was established in 2016 and is a joint venture between Kelly Services, Inc. and affiliates of PERSOL HOLDINGS Co. Ltd.

Today, PERSOLKELLY operates more than 45 offices across 13 markets including Australia, China, Hong Kong, India, Indonesia, Korea, Malaysia, New Zealand, Philippines, Singapore, Taiwan, Thailand, and Vietnam.

Our deep market understanding and industry expertise, honed over four decades of operations in Singapore, gives us an edge in driving business change and empowering your organisation to overcome future HR challenges. We combine our expertise with genuine human insights to provide strategic solutions for your HR needs. Our team will partner with you to enhance your HR practices, so you can confidently achieve more.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its local and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government\'s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at www.persolkelly.com.sg. If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries.

Please visit www.persolkelly.com.sg for a copy of our Privacy Policy.

For more information, please visit www.persolkelly.com.sg

Additional Company Information

Registration No.

200007268E

EA No.

01C4394

Company Size

51 - 200 Employees

Average Processing Time

9 days

Industry

Human Resources Management / Consulting

Singapore Post