Job Description

The Project Assistant / Document Controller is responsible for document administration and SharePoint of engineering design project.

Interface with Project Management Teams.

Duration: 1 year Contract

Specific Responsibilities :

• Establish and maintain a centralized filing system for the control of project correspondence and adapted to the organization of a project.
• Control the documents and data control activities / movements.
• Maintain the document register showing document details and revision status.
• Organize the directories of the project’s SharePoint
• Establish a distribution matrix for allocating controlled copies of documents.
• Ensure the accurate logging and documentation of all Correspondence, Drawings, Procedures, Standards, Specifications, etc.
• Prepare minutes of the meeting.
• Train employees in the use of document control tools and process and provide support as needed.
• Work on several projects with different SharePoint.
  

• Diploma in Secretarial, Office Management or related fields
• Minimum 2 years in project administration / Experience in international environment is an advantage.
• Self-driven, Dynamic. Strong analytical skills, attention to details
• Initiative and ability to plan and prioritize workload in order to meet deadlines.
• Language: Proficiency in English (speaking and writing) is essential / knowledge of engineering processes.
• Computer skills: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), Project Document Control Software