Job Description

About ASEF Communications Department ASEF's Communications Department (COM) promotes Asia-Europe cooperation by advancing awareness and knowledge about ASEF, ASEM and key issues of Asia-Europe relati About ASEF Communications Department ASEF's Communications Department (COM) promotes Asia-Europe cooperation by advancing awareness and knowledge about ASEF, ASEM and key issues of Asia-Europe relations. Aimed at a diverse range of constituencies, including the media and general public, the Communications Department's activities foster greater mutual understanding between Asia and Europe through overseeing ASEF's websites and social media platforms managing the ASEM InfoBoard, ASEM's official information platform and through organising two project series, each taking place on alternate years: The ASEF Editors' Roundtable (ASEFERT) takes place alongside the ASEM Summits The ASEF Journalists' Seminar (ASEFJS) takes place alongside the ASEM Foreign Ministers' Meetings (ASEM FMM). About the Position ASEF is seeking to hire a highly self-motivated and creative Communications team member who can contribute to the formulation and implementation of ASEF's communications strategy for wide dissemination and promotion of ASEF's key messages and activities. He/she reports to the Director of Communications and helps with online communication, management of digital assets, and outreach activities. In addition, he/she will assist in planning, organising and implementing COM or COM-led programmes. The appointment is on a one-year contract basis with an initial 1-month probation period. Roles and Responsibilities Contribute to the development of ASEF's Communications Strategy - policy, content, KPIs, infrastructure, etc. a) Provide inputs and relevant suggestions to develop and implement strategies to increase ASEF's outreach to online users, including joint efforts with project departments in such strategies. b) Help to conceptualize, organize, and implement media projects and, where necessary, other ASEF-related programmes. c) Assist in policy support to other dept's programmes, including to Senior Management's Executive Office (EO), for example in doing research for inputs in drafting speeches or putting up talking points for high-level meetings. d) Help in the compilation of monthly reports on ASEF's outreach efforts via online channels, including those of project Departments, and recommend improvement strategies. Assist or manage ASEF's online assets, such as its multiple websites, eNewsletters and social media channels. This includes working with COM team and other depts to ensure: a) Content creation for Facebook, Twitter, LinkedIn, etc. of key ASEF events and projects to generate continuous interest in ASEF work. b) Consistent ASEF messaging across all social media platforms used by different departments in ASEF c) Review of resources such brand manual/message house/toolkits/guidelines/SOPs that drive synergies and efficiencies for consistent brand application on all ASEF online platforms. d) Advise, support, administer and coordinate the requirements of the different ASEF departments in social media engagement on all ASEF's social media platforms. Utilising people-to-people skills in media and communications outreach, cultivation and promotion. Develop relationships with ASEF's various stakeholders including government officials, private sector partners and vendors, and the media. Where relevant, training and building in-house capacity on COM and media related matters. This includes contributing to the effective use of ASEF's communications tools including support and advice to various teams for digital events such as webinars and virtual conferences, and for hybrid programmes. Other communications-related tasks, including those from the viewpoint of the whole organisation, as assigned by the Communications Director. Key Competencies & Skills requirements A creative and independent thinker with good judgment and ability to make decisions in a fast-changing working environment, while still being a strong team player. Good writing and language skills in English must be a good communicator with a strong level of interpersonal and presentation skills. Ability to multi-task and handle multiple assignments and deadlines. Competence in using an array of tools including Hootsuite, Mailchimp, Zoom, Microsoft Teams, and Google Analytics, is an advantage. Qualifications A bachelor's degree or diploma in mass communications, design or related studies. Relevant work experience, in staff work and/or policy related duties and implementing social media campaigns. Citizenship Candidates must be citizens and passport holders of ASEM countries. Remuneration The successful candidate will be offered a monthly salary commensurate with her/his qualifications and work experience. Other applicable benefits include an annual wage supplement, paid leave and medical benefits. How to Apply To apply for this position, please submit the following documents via e-mail with the subject 'COM_PE/SPE_Your Full Name' to by Friday, 14 October 2022 : Cover letter detailing the qualities and contributions that you can bring to ASEF Curriculum vitae (CV) with your contact details, highlighting your education, work experience and other qualification related to the job requirement Copy of your passport Contact details of 2 referees who can comment about your recent work in a professional capacity please mention the capacity in which you know them As we receive a large number of applications, we seek your understanding that only shortlisted applicants will be contacted via e-mail. ASEF is an employer who does not discriminate against any job applicant or employee based on gender, sexual orientation, disability, age, colour, ethnicity/race, national origin (ancestry), religion (creed), marital status or pregnancy. The Asia-Europe Meeting (ASEM) is an intergovernmental process established in 1996 to foster dialogue and cooperation between Asia and Europe. The 53 ASEM partners are Australia, Austria, Bangladesh, Belgium, Brunei Darussalam, Bulgaria, Cambodia, China, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, India, Indonesia, Ireland, Italy, Japan, Kazakhstan, Korea, the Lao PDR, Latvia, Lithuania, Luxembourg, Malaysia, Malta, Mongolia, Myanmar, the Netherlands, New Zealand, Norway, Pakistan, the Philippines, Poland, Portugal, Romania, the Russian Federation, Singapore, Slovakia, Slovenia, Spain, Sweden, Switzerland, Thailand, the United Kingdom, Viet Nam, the European Union, and the ASEAN Secretariat. For more information, please visit