Project Secretary

Singapore 339949, Singapore

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Title: Project Secretary Job Responsibilities

Administrative support to the Project Team (includes client\xe2\x80\x99s team), duties and responsibilities include but not limited to the following;
Arrange company security and building access cards
Create and manage folders on Project Drive, includes managing of folder access rights
Assist with correspondences and communication with clients
Manage the set-ups of functional mailbox
Coordinate and raise IT request tickets for software network/wifi access, office equipment rights, etc
Complete relevant forms that the project called for, keep record and timely update of forms
Reserve of meeting rooms
Manage and organize seating plan
Update of space rental reports (Project space)
Work closely with company\xe2\x80\x99s other offices on project\xe2\x80\x99s matters
Coordinating business travel, e.g booking of flight tickets, hotels, VISA, etc
Arranging LOI (Letter of Invitation) for overseas visitors
Handle overtime (OT excess form) records and sought approvals from the Project Director/Managers
Coordinate purchases and manage services entries for payment of invoices
Organize snacks/meals for events where necessary
Assist with expense claims for project leads
Ah Hoc Receptionist duty where necessary
Other ad-hoc duties as assigned

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