Company Description "Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor\xe2\x80\x99s limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow\'s hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"
Job Purpose This role is responsible for the reception activities and administrative tasks at Accor Singapore Office with the objective of ensuring services are provided in an effective and efficient manner Primary Responsibilities Reception and Office Administration
Greet and welcome visitors/guests by displaying the principles of Heartist
Answer calls and provide information to callers, take messages and/or transfer calls to appropriate individuals
Manage, maintain and update office phone extension list and security pass inventory
Manage incoming couriers/mails and distribute to receiving individuals
Monitor and manage meeting room booking and employee business cards
Ensure office equipment and facilities are in good and working condition; conduct routine checks and arrange with contractors for servicing of coffee machine, water tap/dispenser, lightings, air-con, etc.
Act as liaison with office housekeeping team to organise maintenance and/or office cleaning services for special occasions if needed
Ensure the hygiene of the office and pantry, coordinate and arrange for carpet cleaning and pest control maintenance
Manage general office supplies, stationery and pantry supplies in a cost effective manner, including checking of stock level
Assist with functions, events and tasks assigned by VP T&C, provide support with staff activities, e.g. birthday celebrations, staff outing, etc.
Coordinate with the building management office and circulate any relevant information to employees, e.g. Fire Evacuation drill
Receive, process and follow-up with vendors/suppliers for monthly office expense invoices
Prepare monthly payment vouchers and collect full invoices/supporting documents of the office expenses for finance department processing payment
Maintain a database of office supplies vendors and ensure contract agreements are up-to-date
Safety, Quality and Environment Responsibilities
Act as Fire and Safety warden for the office
Ensure the safety of office environment \xe2\x80\x93 office fixture are within safety measure range, e.g. fire extinguishers are renewed in a timely manner
Adhere and support Accor\xe2\x80\x99s commitments to the "Environment Charter" (saving energy, recycling, sorting waste etc.) as well as Accor\xe2\x80\x99s Planet 21 Charter and Commitments as applicable to the role
Qualifications
Minimum 1 year relevant experience
Fluency in English and Mandarin \xe2\x80\x93 able to communicate with international colleagues and office housekeeping team
Good knowledge of Microsoft Office tools
Good interpersonal skill, self-motivated and energetic
Time management skill, able to balance between managing administrative task for office and reception duties
Able to work independently and has good initiative
Additional Information
Based at Accor Singapore Office
Reports to Vice President, Operational Support and Talent & Culture Projects
Competitive employee benefits
ALL Heartist card offering discounted rate at Accor Hotels worldwide
Be a part of a global hospitality community with mobility opportunities
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