Job Description

Our client is a Multi- National Shipping company located at Keppel Road.Urgently looking for : Receptionist cum Adminstrative Assistant , PermanentDepartment: HR& AdminReports to : Regional HR ManagerNearest MRT: Tanjong Pagar stationJob purposeAct as the company's first point of contact for all internal stakeholders, customers, vendors and other external stakeholders. Focused areas of responsibility are reception desk management, vendor management and customer service, and HR & Admin coordination.The position will have changing requirements and so you need to be very adaptable and willing to take on new challengesMain tasks and responsibilitiesReception desk management Organize office operations and procedures and support with office maintenance, mailing, shipping/ courier services, arranging stationery supplies, IT equipment (printer/laptop etc.), filing bills and follow up on payments (Du, Dewa, rent, etc.), running pantry errands Coordinate with the IT department on all office equipment requirements Design and implement filing systems Ensure security, integrity and confidentiality of data Maintain a safe and secure working environment Organize and schedule meetings and appointments Provide general support to visitors - Visitors to the company must be taken care of, ensuring their comfort before, during, and after scheduled meetings Manage executives' schedules, calendars and appointments, bookingsVendor management and customer service Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time. This could be AC maintenance, Pest control, Disinfection companies, plant maintenance companies, carpet cleaners, etc. Manage contract and price negotiations with office vendors, service providers, and office leases, and ensure timely payment follow-up, with necessary invoice documentation/ filing of soft and hard copies.HR and Admin coordination Responsible for supporting new joiners on day one in office with access card, biometric attendance, sim card, business card, parking card etc. Participate actively in the planning and execution of company events. Coordinate office staff activities to ensure maximum efficiency - like birthdays, theme parties, lunch orders etc. Provide HR support and advice to employees and reporting managers, explaining policies and procedures in a timely and effective manner, with regards to leaves, medical insurance, leave travel allowance, ticket bookings, hotel bookings, etc. Enter data into the HR system so that accurate records are maintained. Manage the absence recording system, request medical certificates where necessary, etc. Administer the probationary review periods and ensure timely completion of the same. Schedule interviews. Manage the leaver/ employee exit administration process i.e., collection of access card, parking card, sim card, laptop, etc. and accordingly cancel SIM card contracts, access cards, etc.Assist the HR & Admin department with the development and maintenance of HR & Admin policies and procedures.Key interactions (Internal | External)External: Customers | Vendors | Banks | Building Management | DO DeskInternal: Finance | HR & Admin | Operations | Commercial | SalesEducation requirements Graduate level education, good computer skills with strong knowledge of MS Office products - Outlook, Excel, PowerPoint and Word. Prefer to have visio experienceLanguage requirements English - Fluent (required)Background and experience 3 years' proven work experience as a Receptionist, Front Office Representative or similar role preferably within the Logistics Industry Hands on experience with office equipmentSingapore experience is a requirement for dealing with Singapore based vendors and facility managementCompetencies and skills Time management and organizational skills Willingness to learn Analytical, numerical and problem-solving skills when under pressure and tight work deadlines well-dressed with a positive and friendly attitudeReporting manager: Regional HR ManagerWe regret to inform only shortlisted candidates are notified.Salary subject to past work experiencesWe hereby regret to inform that only shortlisted candidates will be contacted.Interested applicants,Kindly send in your Resume in MS-word format.Please include reasons of leaving each past employment, past job titles, descriptions and Academic qualifications in Reverse chronological order (latest to earliest) your availability, last drawn salary, expected salary to my emailJobPlus Pte Ltd | MOM Licence No: 03C4955Catherine Yuki V | MOM Reg No: R1113088Job Types: Full-time, PermanentSalary: $2,400.00 - $2,900.00 per monthBenefits:

• Professional development

• Monday to Friday

• 13th month salary