Job Description

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Responsibilities/ Outcomes

\xc2\xb7 Ensure reception area is tidy and presentable at all times.

\xc2\xb7 Welcome guests and visitors with a positive, helpful attitude. Ensure receiving party is notified promptly on guests/visitors\' arrival.

\xc2\xb7 Answer and screen phone calls in a professional manner, and routing calls as necessary.

\xc2\xb7 Ensure cleanliness and tidiness at front-of-the-house area including boardroom, meeting rooms, bar and visitors waiting area.

\xc2\xb7 Issue access cards to new joiners; and retrieve cards from leavers/overseas colleagues.

\xc2\xb7 Receive, sort and distribute mails/deliveries. Co-ordinate in and out-going mail including courier services.

\xc2\xb7 Ensure coverage of reception duties on planned leave of absence.

\xc2\xb7 Perform ad-hoc administrative duties.

Experience & Qualifications:

1. Minimum GCE O levels.

2. Outgoing personality with strong customer service mindset.

3. At least 1 year of experience working as a receptioninst and/or in a front office or admin role.

4. Confident and ability to deal with all level of people over the phone & in person.

5. Strong spoken English.

6. Good organization skills.

7. Well versed with MS office with basic excel/word knowledge.

Interested applicants please submit an updated resume and a recent photo in MS Word format to: alice@officesecretaries.com.sg

Office Secretaries