Job Description

Regional Operations ManagerConservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.POSITION SUMMARY - This position is based in SingaporeThe Operations Manager manages all of the regional grants/contracts, financial/accounting, and/or administrative & logistics functions of the APFD regional units. They manage and support regional project's financial reporting to provide management with timely and relevant financial information to make informed decisions. The Operations Manager ensures that sound donor and grant management policies and practices are adopted and implemented. With close coordination with the supervisor, they develop budgets and revenue forecasts and support the development of strategic plans as they impact operation functions. They also support fundraising efforts including developing cost proposals and performing donor assessments.The Manager does not directly manage staff. Duties are performed under general supervision. This role will be a two-year fixed-term assignment.RESPONSIBILITIES1. Supporting the Founding Managing Director and core Great Peoples Forest (GPF) team on the:Financial, Accounting, Budgeting and Contract/Grant Management

• Manage the GPF/regional units budget and ensure timely and accurate financial reporting. Work with program management to identify and implement follow-up actions when necessary.
• Manage timely and accurate recording of accounting transactions. Ensure compliance with CI policies and procedures and local reporting requirements.
• Manage GPF/regional grants/contracts administration and donor reporting, including managing compliance with grants and donor agreements.
• Manage GPF budgeting, reporting, and financial compliance of grants and donor agreements. \xc2\xb7 Manage GPF annual and ad-hoc budgeting. Support fundraising proposal efforts.
• Ensure the effective and efficient stewardship of CIs assets and financial resources. Manage program audits and ensure the audit findings are recommendations are addressed and implemented. \xc2\xb7 Manage other financial issues that arise, including risk management.
• Oversee day-to-day financial transactions. Duties include reviewing and preparing payment requests, reimbursements, reclasses, preparing account reconciliations and other related transactions.
• Provide GPF grants administration and support. Duties include reviewing and verifying contract information, entering and maintaining contract information in CIs grant management systems, and generating reports.
• Provide support on fundraising and incoming funds management, and ensure award and amendment steps & processes are being followed (such as of PARS and PMF) for GPF Porfolio fund raising
• Create and review expense reports, track expenses and ensure accurate coding.
• Work with the auditors as necessary.

2. Will provide general operations support specifically for the regional unit and team where there is no physical CI office they will work closely with VP Operations, HQ staff and other CI Ops Lead to ensure operational functions comply with CIs policies, procedures, and donor and local reporting requirements. They will have a thorough understanding of CIs policies and procedures, be able to guide staff in applying them, and work with the supervisor to resolve more difficult questions and requests.3. Business Operations - Provide support when needed on the administrative& logistics, financial/accounting, and/or grants/contracts functions of Asia Pacific field division. Duties are varied and include overseeing financial transactions, reviewing grants& contracts transactions, providing grants & contracts administration support, maintaining filing, creating reports and analysis, and other proactive office support to ensure the efficient functioning of the division. Support the supervisor on the Human resources function when needs - Work closely with Global HR for guidance on people management issues including performance management, merit review, recruiting, staffing, and provide support to supervisors on personnel issues include new hire onboarding, they will also provide meeting/conference planning, time recording, travel, IT liaison support as directed.Additional Responsibilities:

• Perform related duties as assigned by supervisor.
• Include other duties unique or specific to the position.
• Responsibilities listed in this section must complement the above key responsibilities and not exceed 25% of the overall job duties.

People and Resource Management Responsibilities:

• This position does not have direct supervisory authority but assists less-experienced peers.
• Serves as a subject matter expert on program operations.
• Manages the regional units budget.
• Accountable for managing public or private funds important to achieving CI objectives.

Other duties as assigned by supervisor.WORKING CONDITIONS

• Typical office environment.
• Occasional travel of less than 10% may be required.
• Ability to work extended hours to meet deadlines.
• This position follows a hybrid work structure, working some days from the office and some remotely. Guidance will be shared during the interview process.

QUALIFICATIONSRequired

• Bachelors degree, preferably in Finance, Business Administration, or related field.
• 4 to 6 years of related work experience (e.g. administration, accounting, finance, human resources, grants management).
• Experience in providing operations support and managing accounting/financial and grants/contracts transactions preferred. In this regard, experience working in an international nonprofit experiences or the environment field.
• Strong analytical skills, organizational, and interpersonal skills.
• Strong communication and presentation skills including the ability to effectively convey complex details or technical information.
• Highly familiar with etiquette, protocol, and employing cultural awareness and sensitivity.
• Proven team player.
• Highly organized and able to manage multiple priorities simultaneously in a dynamic environment and ability to work independently.

Preferred

• Experience in Business World and/or Citrix system is preferred.

To apply for this position please submit a resume and cover letter.Application Deadline: October 2, 2024 (11:49 PM EST)See all Conservation International Career OpportunitiesConservation International is an equal opportunity, affirmative action, and Diversity, Equity, Inclusion, and Accessibility-committed employer. We are proud to have a diverse, global workforce where employment decisions are based on qualifications, experience, position requirements, business needs, market conditions, merit, and other legitimate nondiscriminatory factors.

Conservation International