Job Description

The Sales Coordinator is to provide administrative support to the respective Sales Team Leaders, including handling and responding sales enquiries via emails and tele-sales in the absence of the Sales team leaders in a timely manner. Observes and adheres to the Values of Accor, i.e. Guest Passion, Respect, Innovation, Trust, Sustainable Performance and Spirit of Conquest. Primary Responsibilities Supports Respective Sales Team Leaders to Handle Incoming Sales Inquiries

• Handles clients’ enquiries, conduct site inspection in the absence of Sales Team Leaders.
• Prepares sales proposals, contracts and assist to follow up in a timely manner.
• Prepares sales materials including presentation, sales kit etc.

Provides Administrative Sales Support

• Organises and coordinates meetings, conferences and travel arrangements.
• Arranges and confirms appointments.
• Organises internal and external events.
• Handles incoming mails and other materials.
• Sets up and maintains filing systems as per division standards.
• Collates information, maintains database to ensure they are up-to-date.
• Communicates verbally and in writing to answer inquiries and provide information in a timely manner.
• Liaises with internal and external contacts.
• Coordinates the flow of information both internally and externally.
• Maintains adequate stock of all sales materials as suited to required quantities.

Ad-Hoc Projects Champion

• Assists and supports in ad-hoc projects assigned by respective Sales Team Leaders.

Participation in Accor / Raffles Corporate Programmes

• Actively participates in min. 3 Accor / Raffles Corporate Programmes such as Planet21, Raffles Outreach, etc.

Candidate Profile Knowledge and Experience

• Minimum ‘O’ level or equivalent.
• Knowledge of and experience of relevant software applications – spreadsheets, word processing, and database management.
• Minimum or more than 1 year work experience in same capacity.
• Sales experience in a hotel is an advantage.
• Knowledge of administrative, clerical procedures and business principles an advantage.
• Oral and written fluency in English and communications skills.
• Ability to speak other language and basic understanding of local languages, would be an advantage.
• Able to pay attention to details.
• Able to work under time pressure.
• Able to maintain confidentiality.

Competencies

• Client / people oriented.
• Displays initiative.
• Committed.
• Team player / builder.
• Reliable.
• Independent.
• Good organisational skills.
• Ability to work under pressure.
• Flexible and adaptable to long working hours.
• Ability to prioritise work tasks and has a sense of urgency.
• IT Savvy and well versed with systems.