Job Description

A culture of purpose - Where will your BCD M&E career take you?

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspectives to the table. Are you interested in adding to both our mission and our energy?

Senior Event Manager
Singapore

The Senior Event Manager is a hybrid role in that it encompasses leadership, account management and operations delivery. This is no small task; it demands professional maturity, diverse event experience, superb relationship-building skills and compelling team dynamics.

The Senior Event Manager works on a variety of programs simultaneously and serves as the day-to-day planning contact for each respective client.

The Senior Event Manager is accountable but not limited to:

• The development, planning and overall operational execution of complex meetings, high-level incentive programs and special events for customers.
• Day-to-day project planning functions, including but not confined to overseeing elements such as website development, attendee management and budget management.
• Where necessary, documentation of operating processes and ensuring adherence to customer compliance processes and regulations.

Your Responsibilities

Overall:

• As the main point of contact with clients, provide a consultative approach to program planning, ensuring the client has identified clear objectives for the outcome of the meeting, event or program.
• Determine clear steps to ensure these objectives are achieved when planning the event.
• Selling in the solution to the customer/prospect as part of or leading the pitch team.
• Troubleshoot issues and propose solutions independently; where necessary, escalate issues to Client Account Manager and/or local/regional BCDME senior management.

Pre-event:

• Conduct site inspections, serving as lead representative for suppliers and clients as required; follow up with site inspection takeaways, insights and recommendations, including updated estimated budgets, program itineraries and timelines.
• Negotiate and purchase hotels and venues, ground transportation, technology, media and production (audiovisual), speaker bureaus, entertainment and decor elements via preferred Destination Management Companies and/or direct vendors.

Planning & Execution:

• Plan and manage complex meetings, conferences, conventions or special events that could include large numbers of participants, multiple hotels and venues, multiple internal client staff, multiple client audiences and corresponding agendas, and on-site staff.
• Schedule, prepare and facilitate meetings with respective internal and external stakeholders to develop, coordinate and implement program agendas and itineraries for each assigned program.
• Lead the creative direction and overall development timeline of program websites - this end-to-end process from proofreading to obtaining client approval.
• Manage project P&L - review and approve project team budget management, drive project revenue.
• Onsite execution and management of event.
• Oversee program data management process, data integrity and reporting.
• Ensure data reconciliation is complete and accurate.
• Lead and facilitate post-event client debrief session/s.

Day-to-day:

• The Senior Event Manager will be accountable for understanding and effectively communicating all internal policies to team members (& clients).
• Train and coach team members; provide ongoing support to new team members; provide cross-functional team training as necessary.
• Provide feedback when necessary to address challenges and increase service levels.
• Collaborate with other leaders to ensure consistency in delivery and service standards; support other team leaders as necessary.
• Work with leadership to address service challenges and monitor issue resolution.
• Escalate feedback/suggested changes and process improvements to leadership.

You're good at

To qualify for this role, you would possess the true measure of an exceptional event planner:

• The inherent ability to work seamlessly under pressure whilst adapting to ever-changing scenarios.
• Correspondingly, proven problem-solving capabilities - anticipating, initiating and resolving issues.
• Meticulous to details
• Excellent customer service skills.

You obviously would have the relevant experience under your belt, having successfully managed and planned meetings, conferences, conventions and special events of varying complexities, a range of attendee numbers, multiple hotels and venues, multiple internal client staff, multiple client audiences and corresponding agendas, and on-site staff. Clearly today, experience in managing virtual as well as hybrid meetings and events will be required. You must also be able and willing to travel when required.

You might also have

• An undergraduate degree in a field relevant to the role could help greatly.
• A minimum of 8 years' experience in planning meetings, incentives, conventions, conferences and special events.
• A minimum of 8 years' experience in managing external partners, suppliers and vendors, sourcing and negotiating contract services.
• A minimum of 5 years' experience in account management.
• A minimum of 3 years' experience leading a team.
• Excellent verbal and written communication skills.
• Proficiency in software/apps including but not limited to Cvent, On24, Zoom, Microsoft Teams and Cisco Webex.
• CMP/PMP certification strongly preferred

What We Offer You

• A culture of purpose where we are invested in your happiness and career growth.
• Competitive salary and benefits package.

How To Apply

Click apply now to be considered.

Get to know BCD M&E

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning and execution. We are in the business of creating impactful human connections that matter. Connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,500+ people are committed to driving success for our customers, our business and ourselves.

See if you belong at bcdme.com.

This position is not open to third-party recruiting agencies.

Area of Interest

Meetings & Events