Job Description

The appointee is expected to provide secretarial support to the Director of the Department and manage the Sections administrations.

He/She will assist in the Departments administration and operations support to the Sections. The appointee will be required to work with other Sections in the Department and with other Schools/Departments in SP too.

Responsibilities

• Provide secretarial support to Department Director in calendar management & meeting coordination including scheduling of appointments, meetings and sending calendar invites

• Handle HR matters for Department such as wreath / Get Well Gift Basket / Gift for New Born and staff resignation

• Provide administrative support for Department/Sections in:
• General Administration including request of complimentary parking coupons for Directors visitors and manage the facilities bookings
• Programme/Project Administration and coordination including registration, collation of participants details & indemnity forms, collection of payments, preparation of attendance listings and consolidation of survey responses (if required) in the following programmes/projects:

- National Youth Achievement Award
- LEAP Programme
- Sports and Arts Scholarships Applications
- Programme Co-ordinator for Department Training Courses in Workday * Financial Administration including raise purchase requests and settle invoices

• Drive the digitalisation of the admin processes

• Perform any other ad-hoc tasks assigned by the Department Director and Admin Manager

• Cross cover admin colleagues

Requirements

• Tertiary qualification with minimum 2 - 4 years working experience in the area of administration and preferably with secretarial experience to Senior Management or in a similar role
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Good verbal and written communication skills
• Organized, detailed-oriented, versatile and good interpersonal skills
• Possess initiative with ability to multi-task and able to work independently with a proactive & positive attitude and minimal supervision

Successful applicant will be offered a 2-year contract in the first instance.

Closing Date: 8 Oct 2023

If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement.

Government Technology Agency