Job Description

The Registrar\xe2\x80\x99s Office (RO), in the Student Academic & Services Department (SASD), requires a motivated, independent, and experienced Senior Executive to support RO in the planning and organization of the University\xe2\x80\x99s ceremonial events, SASD-level strategic events, as well as RO\xe2\x80\x99s activities and operations.

Responsibilities

NTU Ceremonial Events

• Plan and organise ceremonial events at NTU, namely on-campus Convocation and off-campus Convocation in China with the Team Lead, Ceremonial Events Unit.
• Manage academic regalia.
• Oversee the maintenance and updating of the Convocation website.
• Provide secretariat support to meetings.
• Oversee logistics and other matters pertaining to ceremonial events.

Department and Office Events

• Provide effective administrative and logistical support to SASD and RO strategic events including event and logistical planning, and on-site execution.
• Monitor project progress/milestones, budgets, expenditures, and day-to-day project needs including, but not limited to, organisation of meetings with multiple stakeholders.
• Oversee the maintenance and disposal of physical Student P-files.
• Oversee the facilities and general office maintenance.
• Oversee the updating of RO website and student intranet as a Web Editor.
• Manage RO staff welfare matters including the organization of teambuilding activities.
• Oversee secondary administrative roles and responsibilities as assigned.

Requirements

• Polytechnic Diploma Holder with at least 3 years of events management, preferably in an academic sector.
• Fresh Degree Holders are welcomed to apply.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint), PDF.
• Proficient in using virtual conferencing platforms (Zoom/MS Teams), HTML5, and Sitefinity preferred.
• Good interpersonal skill.
• Excellent verbal and written communication skills.
• Meticulous and has an eye for detail.
• Self-motivated, takes initiative, and can work independently.
• Ability to multi-task, prioritize, and meet tight deadlines.
• Track record in working with people from diverse background and levels.
• Resourceful and problem solver.

Hiring Institution: NTU

Nanyang Technological University