Job Description

We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future.

We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress.

Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background. At BASF, careers develop from opportunities.

Objectives

• Support the Senior Executives of the global business unit Plastic Additives with basic secretarial and administrative support
• Assist Senior Executives on travel, scheduling, and other tasks (sometimes confidential in nature)
• Support other regional teams' administrative duties and communication

Responsibilities

Office & Administrative Support

• Oversee and manage independently the overall daily division operation in office administration in terms of IT/Admin/Finance procedures.
• Coordinate and work with assistants in all administrative arrangements for office projects/team activities and provide one stop contract with internal and external communication regarding company activities.
• Check and upkeep department's general supplies and stationery regularly.
• Handle daily incoming mail/DHL distribution.

Logistics Support for business meetings and travel

• Maintain the meeting agendas and team appointment/travel calendars and organizes business travels, including reservation of hotel accommodation, ticketing, travel document application, etc
• Prepare meetings, workshops, conferences etc. by providing logistics services (e.g. venue selection, invitations, agenda, participants' confirmations, hotel reservations), including assistance in preparing documents. May need to attend such meetings to take notes, minutes and prepare reports
• Prepare and submit travel expenses statement as requested

Correspondence

• Organize and maintain correspondence, records
• Route or answer routine correspondence not requiring supervisor's attention
• Prepare special reports and organizes complex documents requiring multi software applications

Preparation of documents & Information handling

• Prepare the presentation materials and correspondence as requested by the Supervisor
• Collect, summarize and compile relevant business data into reports
• Handle confidential information, files, documents, materials to ensure information security for proper use
• Establish and maintain a proper filing/ database system for easy retrieval and accurate documentation to facilitate information flows
• May need to attend meetings, seminars, conference, etc. to take notes, minutes and prepare reports

Other responsibilities

• Assist in orientating new staff joining the department or unit whenever required.
• Coordinate with HR department for recruitment, orientation, visa application and extension for employees and dependents and general personnel affairs
• Coordinate with Finance and Accounting department for invoice payment, expenses reimbursement, budget consolidation and analysis
• Work closely with all senior managers within the business unit and other departmental heads
• Assist in Company policy and procedures implementation.

Requirements

• Minimum GCE A level/Diploma in Business Administration/Management
• Minimum 5 years of business and administration support, preferably from MNC environment
• Hands-on experience in MS Office applications
• Tech savvy for daily office operations, communication, and virtual meetings set-up
• Good organizational, communication and interpersonal skills
• Able to handle sensitive and confidential information discreetly and prioritize tasks
• Proactive team player, mature, patient, flexible and able to work independently

Stay alert for possible recruitment fraud!
This can include fake websites, fake job offers, or contact from a person falsely claiming to represent BASF.
Remember, neither BASF nor our representatives will ever request money from a job candidate.
If you suspect recruitment fraud and BASF is mentioned, first get in touch with at BASF.

A unique total offer: you@BASF

At BASF you get more than just compensation. Our total offer includes a wide range of elements you need to be your best in every stage of your life. That's what we call you@BASF. Click here to learn more.

A unique total offer: you@BASF

At BASF you get more than just compensation. Our total offer includes a wide range of elements you need to be your best in every stage of your life. That's what we call you@BASF. Click here to learn more.

Working at BASF: We connect to create chemistry

We are proud of strong history of innovation, which has helped make us who we are today - the world's leading chemical company. Every day, our global team of over 117,000 individuals work together to turn visions for sustainable solutions into reality by connecting with one another and sharing our knowledge.

The right people are crucial for our sustainable success. We aim to form the best team by bringing together people with unique backgrounds, experiences and points of view. Our differences make us stronger and more vibrant. And an open, creative and supportive work environment inspires us to achieve exceptional results.

About BASF

Find out what BASF has to offer as an employer and why you should join our team.

Your application

Here you find anything you need to know about your application and the application process.

Contact us

You have questions about your application or on how to apply in Europe? The BASF Talent Acquisition Europe team is glad to assist you.

Please note that we do not return paper applications including folders. Please submit copies only and no original documents.

For BASF, diversity is one of the essential keys to business success and the well-being of our employees. We promote an inclusive culture that accepts the diversity of people, experiences and capabilities. By embracing talents and abilities of all kinds, we aim to boost creativity and motivation, and enhance our teams' performance.

Join the team and connect with more than 117,000 other minds.

Singapore, Singapore, SG

BASF South East Asia Pte. Ltd.

Administration & Office Support

Permanent

83024

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