Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Coordinator

Work Dynamics

What this job involves:

The Facilities Coordinator will undertake administrative duties that will include but not be limited to:

• Management Information reporting
• Operational activities such as room set-ups and floor inspections
• Vendor oversight including safe work method statements and service validation
• Purchasing of material, equipment & supplies
• Consumables inventory management
• Occupancy services for room bookings and employee registration
• Helpdesk services
• Reception and visitor management

The Facilities Coordinator is also required to provide administrative support to the Workplace Lead.

Providing onsite support

You will be reporting to a JLL Site Lead and your actual daily duties will be subject to guidance from him/her, depending upon the focus of the day. You will be supported in all that you undertake and you will benefit from hands-on training where needed.

Whilst the site administration will absorb much of your time during the work week, an important aspect of your role is to understand the status of the offices and facilities, for which you will often be invited to undertake floor walks with the Site Lead to inspect the condition of the building.

Your role may require you to attend to the reception for visitor ingress and to support and vendor roll-in. You will be trained in the operation of the Vendor Management system and visitor badging.

You will be responsible for booking and managing helpdesk tickets through the helpdesk platform.

You will be working with vendors for the supply of goods and services, receiving and inventorying stationary items, pantry items and spares such as toner cartridges and light bulbs. You will be sure to check all incoming deliveries for accuracy and to document the receipt of such goods. For vendor services, you will confirm the operatives present their Safe Work Method Statements and you will escort them to the area of work, registering the names and attendance hours. You will not be required to inspect and validate their work if the work is speclialised.

Meeting the clients\xe2\x80\x99 facilities needs

At JLL, we put client satisfaction at the front and center of everything we do. If you share our values, we will be more than happy to work with you. In this role, you\xe2\x80\x99ll be responsible for working closely with clients and suppliers onsite to identify their facility-related inquiries and requirements.

Making everyone safe and risk-free

Do you value workplace safety? If so, you\xe2\x80\x99ll be a perfect fit for the job. In this role, you will ensure everyone\xe2\x80\x99s health and safety, keeping the workplace safe from hazards and maintaining an incident register. You will help to ensure a healthy workplace by inspecting the cleaning activities and discussing any cleanliness concerns with the Cleaning Supervisor.

Also, part of your job scope is to hit key performance indicators and meet service levels required for this role.

Where can processes be improved? How can we save costs? These are questions that will be at the forefront of the team\xe2\x80\x99s thinking. You, too, will always have an eye on this, contributing suggestions as they arise.

Sound like you? To apply, you need to:

Have a Passion for service

Do you have a prior experience in facilities, property management, hospitality or other related fields? Do you have an understanding of basic health and safety, help desk functions, reception duties, visitor management, storeroom inventories, Microsoft Office applications and customer care?

Be a Team Player

JLL\xe2\x80\x99s unmatched excellence is only made possible by teamwork\xe2\x80\x94a core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record in timeliness and accuracy, all while following company standards and procedures.

Be a Client Focused enthusiast

It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We\xe2\x80\x99ll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent and resilient communicator who faces customers with a smile at all times, even when times get rough occasionally.

Location:

On-site \xe2\x80\x93Singapore

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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