Job Description

Responsible for all functions in credit collections that include weekly billings, monitoring and following-up payment on Group blockages, sending timely reminder letters and ensuring collections are promptly bank-in, payments are updated to our accounting system and short payments / disputes are rectified immediately for any / multiple markets assigned from time-to-time. Compilation of reports and submission for approval for Agent's advertisement claim. Follow through the process from approval till contra of accounts / payment to Agents. To maintain up-to-date records in accounting system for both approved claims and balance provision for Agent's advertisement claim. Review and highlight to immediate superior for provision not utilised within the stipulated period as stated in contract for write-back. Generate and review group deposits reports for weekly circulation to our Sales team to follow-up on deposit payment. Send timely reminder to our Sales team for those agents that default on deposit payment and follow-through till the deposits are received. Responsible in preparing Prepayment report, A/R Report, Collection report, Advance and Debtors report for weekly submission. Responsible for all functions in collections, cash and auditing of cash vouchers (if any), preparation of daily banking report for all collections, perform daily banking, reconcile and tally daily collections against reports from Reservation System before uploading to Finance Accounting System. Provide operational support to our Corporate Sales team in monitoring payment remittance and updating payment to Reservation System for corporate sales group bookings, reconcile and tally collections against reports and follow-up on short payment for platforms like Shopee, Lazada or any other new platform sign-up from time to time. Performing periodic financial closing procedures including preparing of credit notes, journal entries, posting of completed journal entries, and preparing financial related reports related to credit functions for review for internal use. Provide operational support to Travel Services Department in accounting functions that includes updating costing to file, reconcile records and preparation of Daily Invoice Reports for both internal Travel Orders issued and sale of air-tickets to external corporate clients, issuing of cheques to Supplier for purchase of air-tickets and hotel bookings, preparation of bank float reimbursement report and submission to Treasury department for reimbursement. As needs arises, responsible to verify and compile sale of travel insurance Travel Service and issue payment to Travel Insurance company on a monthly basis or as per terms stated in the contract. Maintain proper records on stock level for all vouchers and manual official receipts and ensure all stocks are under lock and safe. Maintain required accounting records, reports and files in an organized manner. Ensure all records are stored up-to-date in Finance share-folder. Provide feedbacks and ideas to improve and/or automate the existing processes, procedures and workflows. Highlight to immediate superior on any non-compliance of procedures and / or irregularities in operations. Assist in other ad-hoc tasks as and when required - example auditor enquiries, other reporting matters, system UAT testing and assist in cashiering duties during our Natas Travel Fair. Any other tasks which may be assigned by superior from time to time.Job Requirement Degree or Diploma in Finance or Accountancy. Preferably possess 2-3 years' experience in related field. A team player and able to work independently with minimum supervision. Knowledgeable in the usage of Microsoft Office Applications. Knowledgeable of Accounting Software (SAP an advantage). Proactively and Problem-Solving skills and follow through till end is must. The person is able to take over multiple tasks at the same time, and capable in handle Credit related daily operations (Cruise Billing and Collection Payment Compliance) and new tasks immediately.
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