Job Description

What the role is:As the Senior Manager (Contracts Management), the main role is to undertake and manage contracts involving maintenance term contracts / construction / upgrading / cyclical maintenance programme / minor improvement / fitting-out of CCs and RNs and other PA buildings, as well as other PA development projects that may be assigned.Duties & ResponsibilitiesThe duties and responsibilities include (but is not limited to):Assist to administer and control the pre- and post-contracts management of planning and implementation of all estates management contracts of all PA properties.Assists the supervisor to implement, monitor and manage the procurement for goods and services including maintenance and construction services to ensure compliance of Governmental procurement and financial procedures.Formulate contract strategies and policies including establish good governance standards and processes.Lead the compliance management and procedures on contract to ensure effectiveness and alignment to Public Sector Standards Conditions of Contract (PSSCOC), Government Instruction Manual (IMs), PA's policies/procedures and relevant authorities (e.g. Building & Construction Authority) requirements.Prepares, checks and reviews quotation / tender documents to ensure that the documents comply with the PSSCOC, Government IMs, PA's policies/procedures and to meet the operational needs of the PA.Calls, evaluates and awards quotations and tenders.Tracks and processes variation orders to the contract in accordance with the PSSCOC, Government IMs, PA's policies/procedures and contractual provisions.Attends site meetings to ensure contractual requirements are adhered to by managing agents, consultants, contractors and etc.Monitors and manages contracts/projects within approved cost/budget.Seeks funding approval for increase in project/contract costs, where required.Monitors and maintains cashflow projection of the contract/project.Checks and processes consultant/contractors' claims to ensure accurate and timely disbursement of payments.Creates contract/project accounts, upload budget and manages virement requests and budget-related requirements in PA's financial system.Assists in post-contract management and jointly monitors with Facilities/Projects Section on the submissions of xe2x80x9cas-builtxe2x80x9d drawings, warranties, Operations and Maintenance manual and etc. required under the contracts.Oversees finalisation of project accounts and seeks approval for closure of project accounts.Prepares submission of Development Project In-Progress (DPIP) for closure of FY and capitalisation of fixed assets on project completion.Develops and maintains an updated and accurate contract document and records management system for the Division.Lead and oversees in audits conducted by both internal and external auditors on contracts/projects.Other DutiesOther ad-hoc duties not covered under main responsibilities and duties.Covers the duties of the Assistant Director during period of absence.Provides mentorship and guidance to other colleagues.Represents in Task Forces/Committees as required.Perform other duties as and when assigned by senior officers.Knowledge & SkillsThe minimum education and experience profile required by the job-holder to perform on the job.Education - Professional qualifications in Building, Project Management, Construction Management, Quantity Surveying or other building related disciplines.Experience - Preferably minimum of 7 years of relevant experience in contract administration and management of building, facilities or estates projects and/or building maintenance. Good track record particularly in projects using PSSCOC or possess relevant experience working in government agencies or consultancy firms.Others -Proficient in MS Words, Excel, PowerPoint and other relevant computer skills.Good command of English language with strong written and presentation skill.Experince in construction procurement and familiarity with BCA's procurement frameworks (PQM, QFM, etc).Knowledge of Government Instruction Manual is preferred.Knowledge of PSSCOC is preferred.Must have good organisational, conceptualisation, communication and inter-personal skills.Able to work independently with good time management.Effective team player, able to multi-task and prioritize daily workload.Knowledge in GeBIZ / Workday system is an advantage.Good working attitude and willing to learn.Only shortlisted candidates will be notified.Successful candidates will be given a 3-year contract.About People's Association:The People's Association was set up in 1960, in a time of racial and communal strife, to foster racial harmony and social cohesion. Today, we continue to be driven by the same purpose - to build an inclusive, united and resilient Singapore. We create spaces and opportunities for people of different backgrounds to participate and volunteer in their community. Through community participation, we connect people and deepen relationships to build communities of mutual care and trust.

People's Association