Job Description

S/Executive, Facilities & Resource Mgmt





Job Purpose


The staff will be responsible for overseeing and directing the procurement of all Institute and learning-related goods and services to facilitate effective training delivery and operations. The staff will also be responsible for ensuring that the learning-related goods and services acquired adhere to the corporate procurement and financial guidelines.


Responsibilities

• Oversee, manage and execute the Institute procurement contracts.
• Oversee, manage and execute learning-related procurement, ensuring best sourcing to support Institute’s training activities and facilities which include but not limited to:
  • Specifications / requirement gathering from requestor
  • Source for suppliers / vendors
  • Raise request for quotation or tenders, small value purchase
  • Coordinate on evaluation and selection of vendor
  • Facilitate the on-boarding and management of vendor, as required
• Liaise with Corporate Procurement Office for all learning-related procurement matters.
• Oversee and provide advisory in contracts management and payment for Associate Trainers and Associate Curriculum Developers.
• Support other learning operations assignments and duties to ensure smooth operations for the Institute and its stakeholders, including learners.
  

Note that the list is not comprehensive and related duties and responsibilities may be assigned from time to time.


Qualifications & Work Experience

• Minimum Bachelor’s Degree, in any discipline from a recognized university
• At least 3 years of relevant procurement related experience preferably in a training environment
• Proficient in MS Office (especially Microsoft Excel)
• Familiarity with using SAP and ARIBA preferred

Skills


Technical skills include:

• Good analytical, decision-making and problem-solving skills.
• Possess high level of personal effectiveness, attention to detail and impeccable follow through
• Strong planning, analytical and organisational skills combined with excellent time management
• Capable of handling multiple tasks, working well under pressure and short timelines
• Result-oriented and exceptional problem-solving skills to address existing challenges to achieve sustainable and impactful results
  

Generic skills include:

• A team player who is a fast learner, has an open mind-set, collaborative, highly dependent, committed, and adaptable to a fast-paced environment that requires multi-tasking.
• Meticulous, detail-oriented, numerate and able to work in a fast-paced environment
• Good communication, interpersonal and organizational skills
• Able to work autonomously as well as in a team environment

We regret that only shortlisted candidates will be notified.