Job Description

Executive Assistant to Consultants For an international head-hunting firm located in Raffles Place.

• Serves as client liaison assisting consultant in maintenance of daily search activities by providing ongoing project management assistance.

• Arranges all scheduling, i.e. candidate interviews, phone calls, face-to-face meetings, video conferences, client meetings, update calls, and reference calls as appropriate.

• Manages executive and candidate travel schedules, providing travel itineraries and all travel arrangements.

• Regularly tracks consultant search activity and all client-related marketing meetings to ensure progress.

• Prioritizes and handles complex, confidential matters assuring discreet handling of all corporate business. Takes initiative in the executive\xe2\x80\x99s absence to minimize the effect of his/her absence.

• Screens individual consultant\xe2\x80\x99s telephone lines, as well as answering \xe2\x80\x9coverflow\xe2\x80\x9d calls.

• Builds positive relationships and interfaces with high-level executive candidates (Fortune 500 level client executives & candidates) involved in highly confidential projects.

• Works proactively with the Research team in the data entry and basic research processes.

• Works proactively with the data quality team to ensure that systems are up-to-date and accurate including but not limited to all actions such as notes, emails, and appointments being recorded accurately in database, together with the capture of any relevant documents.

• Ensures that all word processing including general correspondence, reports, proposals, presentations and miscellaneous documents are of high quality and produced on time.

• Processes expense claims for consultants and candidates.

• Assists accounting department with invoicing to clients.

• Assists other Executive Assistants with work overflow as capacity allows.

• Undertakes ad hoc projects as requested. Assumes ownership or shared responsibility for planning, organizing, and executing the projects.

Requirements:

• Minimum of 8 years of EA experience. A legal, HR or management consulting background is preferred, but experience in other industries would also be valid

• Strong oral and written communication skills

• Strong MS Office skills

• Highly collaborative

• Adaptable to quickly changing environment

• Willingness to help and go above and beyond

• Maintain a positive attitude at all times

Location: Raffles Place Hours of work: Monday to Friday (9.00 am to 6.00 pm) Hybrid: 2 days work from home,