Job Description

\xef\xbb\xbf

Executive Assistant to Consultants For an international head hunting firm located in Raffles Place.

\xc2\xb7 Serves as client liaison assisting consultant in maintenance of daily search activities by providing ongoing project management assistance.

\xc2\xb7 Arranges all scheduling, i.e. candidate interviews, phone calls, face-to-face meetings, video conferences, client meetings, update calls and reference calls as appropriate.

\xc2\xb7 Manages executive and candidate travel schedule, providing travel itineraries and all travel arrangements.

\xc2\xb7 Regularly tracks consultant search activity and all client-related marketing meetings to ensure progress.

\xc2\xb7 Prioritizes and handles complex, confidential matters assuring discreet handling of all corporate business. Takes initiative in executive\'s absence to minimize effect of his/her absence.

\xc2\xb7 Screens individual consultant\'s telephone lines, as well as answering \xe2\x80\x9coverflow\xe2\x80\x9d calls.

\xc2\xb7 Builds positive relationships and interfaces with high-level executive candidates (Fortune 500 level client executives & candidates) involved in highly confidential projects.

\xc2\xb7 Works proactively with Research team in the data entry and basic research processes.

\xc2\xb7 Works proactively with data quality team to ensure that systems are up-to-date and accurate including but not limited to all actions such as notes, emails and appointments being recorded accurately in database, together with the capture of any relevant documents.

\xc2\xb7 Ensures that all word processing including general correspondence, reports, proposals, presentations and miscellaneous documents are of high quality and produced on time.

\xc2\xb7 Processes expense claims for consultants and candidates.

\xc2\xb7 Assists accounting department with invoicing to clients.

\xc2\xb7 Assists other Executive Assistants with work overflow as capacity allows.

\xc2\xb7 Undertakes ad hoc projects as requested. Assumes ownership or shared responsibility for planning, organizing and executing the projects.

Requirements:

\xc2\xb7 Minimum of 8 years of EA experience. A legal, HR or management consulting background is preferred, but experience in other industries would also be valid

\xc2\xb7 Strong oral and written communication skills

\xc2\xb7 Strong MS office skills

\xc2\xb7 Highly collaborative

\xc2\xb7 Adaptable to quick changing environment

\xc2\xb7 Willingness to help and go above and beyond

\xc2\xb7 Maintain a positive attitude at all times

Location: Raffles Place

Hours of work: Monday to Friday (9.00 am to 6.00 pm) Hybrid: 2 days wfh

Office Secretaries