Job Description

COMPANY DESCRIPTION
Established since 1987, ECON Healthcare Group celebrates more than 35 years of commitment to quality healthcare and eldercare services this year. As a regional provider for integrated healthcare servcies in Singapore, Malaysia and China, the Group incorporates a chain of medicare centres and nursing homes, hospital services, a careskill training centre, a chain of senior services centres, home care services, ambulance services, physiotherapy services and traditional Chinese medicine services. The Group also provides consultancy for the development and management of retirement living communities.
DESIGNATION : Executive Personal Assistant

RESPONSIBILITIES
Executive Support

• Manage schedules and diary of COO including the organizing of all appointments, meetings and travel arrangements
• Identify, anticipate and prepare information for meetings, appointments and presentations and to also follow up with requests for information and outstanding reports and correspondence
• Work closely and effectively with the COO to keep them well informed of upcoming commitments and responsibilities
• Ensure that all minutes of meeting chaired by COO, is recorded and acted upon by attendees

• Respond to requests for materials regarding the COO; and the organization in general
• Follow up on contacts made by the COO and support the cultivation of ongoing relationships
• Maintain and develop databases and mailing lists and ensure it is kept up to date and accurate
• Interact with customers when appropriate and problem solve. Document feedback and develop an appropriate course of action. Escalate it when problems cannot be resolved for attention

• Responsible for the efficient functioning of the office and to work with stakeholders to ensure smooth running of the office on a day-to-day basis
• Develop, implement and maintain the administrative and record management policies within the organization, recommending changes as appropriate
• Maintain and develop systems, procedures and records in accordance to the organization\xe2\x80\x99s policies and objectives
• Ensure necessary records are maintained that can readily provide current, accurate and accessible information