Job Description

Job Detail

Job Reference P6382



ob Description

The Executive Secretary will report to the HR team. The role will be responsible for assisting the Group CEO, general office administration, vendor management, courier services and travel related support. The role will assist senior management staff with administrative matters including expenses collation and submission. From time to time, the role will cover general reception duties.

Main Responsibilities

• Provide over all support to the Group CEO
• Provide full spectrum HR support (Payroll, Comp & Benefits, Recruitment, Work Passes, Leave and so on)
• Handle general services and office facilities management
• Preparation of expense reports, including collation and submission
• Assist with business travel bookings and visa applications, when required
• Welcome/ receive guests and attend to guests when required
• Cover general reception duties from time to time
• Attend to all calls promptly, forward and take messages politely
• Attend to other ad-hoc duties as directed

• Minimum of 5 years relevant experience
• Prior experience supporting large teams
• Prior experience processing visa applications preferred
• Prior experience processing expenses claims preferred
• Proactive, responsible, resourceful and independent
• Well-groomed with good written and verbal communication skills
• Able to multi-task and work in a fast paced environment
• Flexible attitude/ driven, self-motivated and goal orientated
• Team player; able to build relationships across the group
• Good written and spoken English and Mandarin (to liaise with mandarin-speaking clients)

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