Job Description

Overview

------------

We are seeking an exceptional

Executive Secretary

to function as the

strategic and operational right hand to the Chairman

in a fast-moving, founder-led environment.





This role goes far beyond traditional secretarial or scheduling duties -- it demands business judgment, discretion, and the ability to act with the

authority and foresight of an Executive Assistant at leadership level

.





The successful candidate will play an integral role in

amplifying the Chairman's effectiveness

, ensuring that key initiatives, relationships, and communications are executed with precision and professionalism.

Key Responsibilities

------------------------

1. Strategic & Executive Support

Partner closely with the Chairman to drive priorities, manage follow-through, and translate strategic goals into actionable plans. Anticipate needs, gather insights, and prepare the Chairman for critical meetings, discussions, and decisions. Represent the Chairman in select internal or external meetings, ensuring consistency in direction, tone, and outcomes.

2. Communication & Coordination

Draft, refine, and manage high-level communications, business correspondence, and presentation materials. Act as the primary liaison between the Chairman's Office and senior partners, clients, and stakeholders -- maintaining professionalism and diplomacy at all times. Handle confidential documents, negotiations, and sensitive information with the utmost discretion.

3. Operations & Scheduling Excellence

Manage the Chairman's calendar, travel, and engagements with strategic insight -- prioritizing time for maximum impact. Coordinate multi-stakeholder activities, ensuring smooth execution of events, meetings, and projects. Maintain oversight of task progress, deadlines, and operational follow-ups across business functions.

4. Project & Business Support

Take ownership of delegated projects or initiatives, ensuring timely execution and alignment with business objectives. Provide analytical or administrative support on business development, HR, or operational matters. Serve as the central information hub -- organizing key data, contracts, and records for executive decision-making.

5. Confidential & Personal Affairs Management

Manage select personal or lifestyle-related matters that support the Chairman's efficiency and focus. Coordinate seamlessly between professional and personal domains, maintaining confidentiality and balance.

Requirements

----------------

Diploma or Degree in

Business Administration, Management, or related field

.

Minimum 5 years' experience

in executive secretarial or EA-level roles supporting senior leadership or business owners. Excellent communication skills in

English and Mandarin

, both written and spoken. Strong command of

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

and office productivity tools. In-depth understanding of

Singapore business and employment practices

. Proven ability to exercise

sound judgment, initiative, and complete discretion

. Professional presence, resourceful mindset, and the ability to operate autonomously in a dynamic environment.

Ideal Candidate Profile

---------------------------

You are not a scheduler -- you are a

strategic partner

.


You understand the rhythm of leadership and can anticipate the Chairman's needs before they are spoken. You thrive in an environment where trust, precision, and judgment define success, and where your contribution directly impacts the company's momentum and reputation.