Job Description

:

• Execute event management and end to end process for local based or overseas -based activities as well as digital-based virtual meetings
• Provide administrative and logistic support to event organisers and ensure all planned events are properly approved and executed successfully and compliantly.
• Manage and track A&P database and provide commercial team with updated and accurate events and expenditure status on regular basis and need-to basis
• Administer and process all internal processes such as HCC, Legal, Procurement (eMP), Travels & Meetings, and internal meetings
• Manage multiple dashboards and databases to manage and track A&P status
• HCC Compliance / HCC Life / Legal Contracting / eICD

• Proficient in HCC and Legal's compliance and regulation to ensure all events executed in full compliance
• Support and ensure proper and timely submission of event requests through HCC Life
• Obtain the relevant approval and prepare Legal contracting
• Liaise with third party stakeholders, HCPs, CMB
• Manage pre & post event documentation and archival for records and audit purposes
• Ensure contract execution is proper and timely and proper archival in ICD
• Procurement (eMP)- PO and RFP
• Proficient in managing eMP, ARAVO, PO and RFP.
• Support to provide timely and accurate PR /PO and RFP requisition in eMP
• Conduct quarterly and year end accrual and PO closure
• Liaise with vendors for vendor registration, invoicing and payment
• Manage inventory, transportation, and delivery requests
• Financial Budget and Accrual

• Proficient in budget management, financial compliance, intercompany charges, cost centre and GLs
• Support to process IO requisition, familiar with IO system & approval
• Monitor and track IO and actual expenditure
• Develop and manage financial expenditure dashboard for business review on bi-weekly or need to basis
• Conduct quarterly accrual and periodic IO requisition
• Overseas- based activities and Travel Support

• Prepare and record Travel Requisition for internal approval
• Arrange hotel accommodation, flight, ground transfer and visa application, restaurant reservation, booking round trips.
• Liaise with travel agents AMEX travel and BCD and business counterparts
• Prepare travel dockets
• Meeting and Event Support
• Provide dedicated onsite support at event including,

• Prepare & ensure all end-to-end logistics support are met
• registration, attendance, onsite management, post event closure
• Ensure meeting materials are prepared and provided promptly onsite
• Ensure event is conducted smoothly and successful as per planned
• Proficient in all other internal compliance not limiting to

• Commercial Quality
• Pharmacovigilance
• RRA
• Privacy
• BPRA
• ISRM
• DARM
• Privacy & Data
• Sample conversion
• Sample request
• eICD

Qualifications

• Diploma- Degree Holder
• Minimum 3 years' experience in marketing & administrative support (preferable if experience in Pharmaceutical's business)
• Experienced in event management in Pharmaceutical's business portfolio (including new product launches)
• Knowledgeable in Pharmaceutical portfolio (preferable)
• Experienced in onsite event support and virtual meetings

Primary Location
Singapore-Singapore-Singapore-
Organization
Johnson & Johnson Pte. Ltd. (8435)
Job Function
General Administration
Requisition ID
2206090083W