Job Description

Job Responsibilities:

Manage a small team of subordinates effectively:

Admin A. Administration B. Building Team

Logistics C. Warehouse Team D. Shipment/Logistics Team

To ensure below are in order: A. Administration

• Managing and handling the documents required by government/company
• HR management
• Plant safety management
• Cash flow management

B. Responsible for Management of Outsourced Security Services & Maintenance of Building, Office & Factory premises:

• To oversee the outsourced security guards (Day/Night Shift Guard)
• To conduct random checks on Security Guard in the night or weekend
• To ensure all maintenance and facilities are addressed promptly, activity monitors and coordinates
• To provide administrative support to committee for Workplace Safety Management, Fire Safety Management, Coordinate in Fire Drill and Evacuation
• To monitor on the standard of work performed by the cleaner
• To ensure the standard of cleanliness is maintained in : Building, Office & Factory
• To ensure each Area Owner comply by the standard of Pest Control.

C. Warehouse & Inventory Management (Raw/ Dried/ Frozen Food, Packaging Materials, Finished Goods, Warehouse Operation)

• To oversee the operations of the Finished Goods warehouse
• Responsible for effective planning, co-ordination and execution of warehouse operations
• To monitor warehouse staff activities to ensure resources are utilized effective and efficiently that work schedules and targets are met
• To monitoring and controlling inventory report weekly to ensure inventory accuracy of physical stock and system data
• To ensure stock count and reconciliation is performed monthly and timely

D. Shipment / Logistics Management (Local/ Export Shipment Operations & documentation)

• To calculate the F/G requirement and MTS requirement monthly based on the forecast and PO from Sales Department for Production Manager to manage the production and send to Supply Chain Department for review.
• To set up, monitor, control and handle the stock receiving, warehouse keeping and stock issuing.
• To review the planned local delivery routes schedule to achieve cost-savings and increase of profits
• Monitor and identify whenever possibilities of costs reduction to maximise profits
• To combine deliveries
• To verify Monthly Delivery costs report for local and online orders to ensure that all trucks are fully utilised
• Control on weekly COD listing report (furnished by Accounts) to ensure no outstanding COD
• To review on Monthly Sales report for Staffs orders/ Local orders/ online orders/sample (furnished by Accounts)
• To review on Monthly Online Orders Fulfilment report for arrangement of courier service
• To monitor the cooking class for :
• Sales & collection
• Inventory control & reconciliation
• To manage, serve, control, handle and review monthly Export PO
• To justify the need for the issuance of the credit note before submitting to DGM for approval

Below work tasks are personally managed by the Head of A&L : 1. Pricing Management

• To maintain the Master Price Lists in Oracle System

2. Safekeeping of safe & Petty Cash Float 3. Customer Complaint

• To perform Service recovery for customer complaints

4. Staff Feedbacks

• To respond and manage staff feedback

5. JTC Lease for factory building

• Administer lease contract management with JTC to optimize rental costs and ensure availability of operating sites as required and maintenance of proper records to facilitate renewal

6. Any other duties as assigned by the Company from time to time. The Company reserve the right to transfer you to other section and enlarge your job scope if necessary.


Job Requirements:

• Strong in Building and Logistics Administrator Operations.
• Minimum 5 years of relevant working experience.
• Familiarity in standard import and export process.
• Assertive to uphold Senior Management\xe2\x80\x99s directive and refrain from deviating it under pressure.
• Possess high level of initiative, meticulous and multi-tasking with good interpersonal
• Excellent interpersonal & communication skills.
• Hands on experience with Oracle will be an added advantage
• Well organized, self-motivated and a \xe2\x80\x9ccan do\xe2\x80\x9d attitude
• Able to start work immediately or on short notice