Job Description

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Position: Hospitality Executive

(International law firm (MNC) located in Marina Bay Financial Center)

Responsibilities

\xc2\xb7 Responsible for the overall operation of the catering facility

\xc2\xb7 Be involved in the pre and post preparations for all events

\xc2\xb7 Ordering of pantry and front of house supplies

\xc2\xb7 Online ordering of food and beverages for meetings, events, pantry and caf\xc3\xa9

\xc2\xb7 Liaise with various external vendors on food, gifts, hampers etc

\xc2\xb7 Menu planning for events and meetings and use of IT tools for catering forms

\xc2\xb7 Serving of food and drinks to internal and external clients for all meetings and events

\xc2\xb7 Assisting to provide barista service to internal and external clients (training will be provided)

\xc2\xb7 Monitor the quality of the product and service provided

\xc2\xb7 Keep to budgets and maintain financial and administrative records on iManage

\xc2\xb7 Ensure cleanliness in the pantry, caf\xc3\xa9, countertops, meeting rooms and hospitality bar

\xc2\xb7 Liaise with external vendors to maintain all operating equipment such as coffee machines, wine coolers, dishwashers, refrigerators, microwave, water dispensers and all office equipment from time to time

\xc2\xb7 Make critical decisions and provide solutions in relation to catering service provided to internal and external clients

\xc2\xb7 Exhibit professionalism while providing services to internal and external clients

\xc2\xb7 Positive attitude and can work well in a team

\xc2\xb7 Any other duties that may arise from time to time

\xc2\xb7 Front of house responsibilities (coverage):

\xc2\xb7 Provide front of house support to the Singapore office, including maintaining a booking schedule for meeting rooms and liaising with other business professional departments to ensure that meeting requirements are planned for and met

\xc2\xb7 Attend to the switchboard professionally

\xc2\xb7 Greet and attend to clients/visitors and direct them to the meeting rooms and organise drinks / food internally and externally

\xc2\xb7 Allocate desks/rooms for visiting staff and liaise with IT to ensure that phones and computers are ready prior to their arrival

\xc2\xb7 Ensure meeting rooms and break-out areas are clean and tidy at all times

\xc2\xb7 Issue office/lift access cards for visitors

\xc2\xb7 Book transport for visitors/clients

\xc2\xb7 Coordinate with building management and maintenance to ensure that all office issues are resolved in a satisfactory and timely manner (eg: aircon issues/ lighting issues)

\xc2\xb7 Any other duties that may arise from time to time

Requirements

\xc2\xb7 5 years of relevant experience

\xc2\xb7 Microsoft office skills are preferred

\xc2\xb7 Highly motivated with the ability to work as part of a team Customer service skills

\xc2\xb7 Attention to detail

\xc2\xb7 Fluent in English

Hours:

Monday - Friday (8:30am - 5:30pm or 10:30am- 7:30pm)

Saturday (9:00am- 1:00pm) subject to a standby Saturday roster

Salary: $4000 to $5000 (attractive staff and employment benefits)

Office Secretaries