Job Description

VESSEL INSPECTION - PLANNING & IMPLEMENTATION * Implement the inspection in coordination / consultation with the Vetting Managers by monitoring vessels' vetting sta VESSEL INSPECTION - PLANNING & IMPLEMENTATION Implement the inspection in coordination / consultation with the Vetting Managers by monitoring vessels' vetting status plan. Coordinate closely with the vessels', Agents' and Inspector for smooth inspection arrangements. Send preparatory notification to vessels' and provide all necessary documentations required during the inspection. Ensure that the responses for SIRE reports are effectively uploaded onto the OCIMF system within the 14 days period. FOCUS AUDIT - PLANNING & IMPLEMENTATION Coordinate closely with the vessels', Agents' and Auditor for smooth inspection arrangements. Send preparatory notification to vessels' and provide all necessary documentations required during the inspection. Follow-up all observations in the SOI and ensure it is closed within the closure date. Initiate video-conference meeting with the MISC Office after the completion of inspections for discussions. Forward monthly submissions of SOI to the MISC for their review. VESSEL INTERNAL AUDITS - PLANNING & IMPLEMENTATION Assist to coordinate the implementation of vessels' internal audits by monitoring vessel's schedule. Coordinate closely with the vessels', Agents' and Auditor for smooth inspection arrangements. TMSA - VERIFICATION Assist to populate objective evidences soft copies of vessels' TMSA documentations, conditions of class, fleet hot work documentation and fleet detailed risk assessment record on quarterly basis. Support TMSA internal audits along with different stakeholders to strengthen TMSA ratings. Provide any requested HSSE data and slides presentation to the Oil Major as necessary. DOCUMENT & DATA MANAGEMENT Maintain data and documents management related to ship inspection and shore based management TMSA reviews for easy accessibility, analysis and review. Assist in data gathering / developing presentations for analysis of vessel inspection results / office management review and presentation during Junior and Senior Officers Seminars / customers' visits. Support vetting campaigns through circulation of bulletins / circulars and quarterly dissemination of the vetting / SMA observations. Collation of vessel's feedback are properly recorded in the portal. Analyze periodical vetting repetitive observations carried out and shared with the Vetting Managers for their concurrence and verification. Contribute to the amendments of vessel's investigation reports for submission to Oil Majors as required. DEPARTMENT REPORT Compile, complete and submit the quarterly vetting board paper to the department Head. FINANCE MATTER Create purchase orders for confirmed inspection. DA Desk system - Ensure there is no PDA/FDA awaiting for operator's approval exceeding one month. Monitor closely the vetting budget as per the annual budget plan. Ensure inspection invoices are settled in timely manner with close updates to the Oil Major. Submit the Managers' expenses claims accordingly. Requirements Degree in Nautical Studies/Marine Transportation/Marine Engineering. Good communication/interpersonal skills and knowledge of daily tanker operations. Proficiency in Microsoft Office applications (Excel, Word, etc.). Working experience in Shipping or Tanker Management Company.