Job Description

COMPANY DESCRIPTION Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The \'family-like\' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together \xe2\x80\x93 building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities \xe2\x80\x93 all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.


RESPONSIBILITIES

• Working closely with the Vice President of the Office of Partnerships and Engagement (OPE) to support all aspects of the daily operations and office administration.
• Act as a point of contact between internal/external stakeholders, to manage VP\xe2\x80\x99s calendar that includes scheduling appointments, managing email correspondences. Other secretarial support includes meeting venue set up, arrangement of luncheons and attending to guests and visitors.
• Support in VP\xe2\x80\x99s full spectrum of travel arrangements that include booking of air-tickets, accommodation, VISA application and transportation. Manage travel reimbursement claims and expenses.
• Act as a support arm in the operations and office administration of the Office of Industry Engagement (OIE) as and when required.
• Helping with inter SOCI communication, scheduling, budget planning and forecasting.
• Support in the team\xe2\x80\x99s office procurement, asset and inventory management and event organization.
• Manage VP\xe2\x80\x99s corporate card statement and other expenses for reconciliation.

QUALIFICATIONS

• Diploma/Degree with minimum 3 years of relevant work experience.
• Familiar with office administration.
• Excellent knowledge of MS Office \xe2\x80\x93 Outlook, Word, Excel and Powerpoint.\xe2\x80\xa2 Good knowledge of procurement and claims, preferably SAP.
• A basic understanding of budgeting and forecasting.
• Outstanding level of organization, coordination, and time management skills.
• Familiar with office equipment and applications (laptop, printer, VPN, calendars).
• Meticulous with strong organizational, analytical and problem-solving skills.
• Resourceful, independent worker and a team player.

OTHER INFORMATION #LI-XL1 Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary. Candidate is expected to only commence work in Feb 2024. Please note that your application will be sent to and reviewed by the direct employer - Singapore Management University