Job Description

• Provide administrative and operational support in the centre day-to-day and during center events
• Provide our visitors/contractors/guests the best front desk experience
• Ensure all visitors/contractors/guests are registered upon arriving
• To ensure all access passes are accounted for and escalate immediate for Security Incident.
• To prepare welcome board and visitor pass for visits/events
• To maintain 5S standards for Reception and ensure all valuable items are locked after working hours
• To ensure new visitors/contractors watch the safety video and PPE are available for visitors are well maintained and readily for usage
• To generate and conduct roll call for the visitors/contractors during emergency
• To handle internal/external courier services and forwarders for overseas shipment
• To open mailbox daily and assist in distribution of mails
• To manage and account for the keys at the reception
• To assist in goods receiving and inform requestor for collection, acknowledgement of delivery orders to finance.
• To manage stationery and pantry supplies for Level 1 meeting rooms and office.
• To upkeep the admin asset inventory management timely and accurately and assist in admin purchases
• Drive Continuous Improvement for the administrative support
• Any other duties assigned by supervisor

Job requirements

• NITEC/ITE/Diploma in related field
• Minimum 1 year of relevant experience in administrative support related work
• Able to breakdown the assigned work into deliverable tasks and provide realistic timeline for their completion
• Demonstrated excellent verbal communication skills
• Willing to be scheduled to work off shift hours in support of operations occasionally
• Competency in Microsoft Excel and PowerPoint
• A self-driven and meticulous individual who has a strong ability to multi-task and manage projects
• A self-driven and meticulous individual who is keen to pick up new knowledge and technology
• Respect authorities and accountability positions

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.