Job Description

At least 3 years of relevant experience in a MNC environment

-> European Automobile MNC

-> Working hours: 8.30am to 5.30pm, Monday to Fridays

-> Yearly renewable contract role, subject to performance

Our Client is a European MNC, focused on the premium segments of the international automobile markets.

Responsibilities

Reception

• Attending to calls and relay message if necessary.
• Greet visitors on arrival and inform the respective staff on the arrival of his/her guest.
• Collection of incoming mails and distribution it to the staff's mail box.
• Arrangement of courier services
• Manage monthly staff order of company's lifestyle products
• Arranging limousine/ taxi booking for visitors (if required).
• Coordinate with the messenger on daily task, especially delivery of documents for parcels.
• Coordinate with the tea lady for the setting up of beverages and food needed for the meetings.
• Housekeeping of storeroom
• Ensure the TV wall latest video or any request from staff to put in welcome note for their workshop

Administration

• Raising of PO & PR.
• Responsible for printing of name cards, letterhead and envelopes.
• Replenish and prepare stationary for all staff and record stationary usage.
• Update postage record for the franking machine, once amount running low raise PO for Top-up to SingPost)
• Update all vendor maintenance contract folder & follow-up with all services.
• Grand Door ID card access for staff from any country to Singapore office .
• Liaise with building management on issues such as office electricity, toilets, VIP visits etc.
• Keep track of yearly budget report for all Office Maintenance & Expenses for Controlling Department.
• Manage all maintenance services.
• Other ad-hoc tasks as and when assigned.

Requirements

• Minimum Diploma level or equivalent.
• Working knowledge of Microsoft Office (Word, Excel).
• Proficient in spoken and written English.
• Work experience in a multinational company an advantage.

Personal qualities:

• Attention to detail.
• Pro-active and reliable.
• Good interpersonal and communication skills.
• Possess good working attitude and pleasant personality.

Job Type Temporary / Contract

Working Hours 8.30am - 5.30pm, Mondays to Fridays

Salary From S$2,400.00 to S$3,000.00

Location Central

Classification Administrative / Secretarial