Job Description

Date: 26-Jun-2022 Location: Kent Ridge Campus, SG Company: National University of Singapore

The incumbent will provide administrative support to the Undergraduate Studies Section of the Dean's Office, Faculty of Science. The duties and responsibilities include, but are not limited to the following - 1) Faculty Co-ordinator for module registration

• Prepare data for module registration.
• Provide timely information and advice to departments and students.
• Handle student enquiries and appeals efficiently.
• Work with central module registration team to troubleshoot any technical issues.

2) Faculty Co-ordinator for Satisfactory/Unsatisfactory (S/U) option

• Prepare S/U requirements data for the respective cohorts.
• Handle student enquiries and appeals efficiently.

3) Co-ordinator for Outstanding Undergraduate Researcher Prize

• Call for applications and collate submissions.
• Arrange for presentations to judging committee.
• Liaise with Registrar's Office on the finalisation of awards.

4) Administrator for Computational Biology Programme

• Assist in the areas of admission applications, honours year projects, curriculum review, undergraduate research opportunities programme in science, and examinations.
• Co-ordinate on student related matters such as academic mentoring.
• Attend to student enquiries pertaining to the programme.

5) Undergraduate Teaching Opportunities Programme in Science (UTOS)

• Ensure UTOS modules are mounted in the Module Registration System.
• Coordinate registration of UTOS projects.

6) Undergraduate Studies Section duties

• To be rostered for section duties such as taking notes of regular section meetings, replying to email enquiries from students, as well as counter duties.

7) Others

• Provide assistance at University/Faculty level events such as Open House, Freshmen Orientation Briefing, and Commencement.
• Any other duties as assigned by the Vice Dean.

Qualifications

• Degree holder with positive learning attitude.
• Experience in programme and module administration will be advantageous. Those with no experience are also welcome to apply.
• Proficient in Microsoft applications.
• Ability to work under pressure and multi-task in a fast paced environment with multiple timelines and demands.
• Ability to exercise tact and discretion in handling sensitive and confidential information.
• Possess effective oral and written communication skills.
• Mature, independent, adaptive and meticulous.
• A team player with the ability to interact well with all levels of stakeholders.

• Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.

• The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

• To expedite application processing, a copy of academic certificates and transcripts from GCE O-level onwards should be uploaded via the online application portal.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required. Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus Organization: Faculty of Science Department : Dean's Office Job requisition ID : 16225