Job Description

Roles and Responsibilities1. General Support

• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; plans, coordinates and ensures optimum use of the CEO's schedule; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings; completing expense reports etc
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Composes and prepares correspondence that is sometimes confidential in nature and determines appropriate course of action, referral, or response.
• Prepare briefings, talking points, presentations, and proposals for internal and external meetings
• Edits and completes first drafts for written communications to external stakeholders.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Handles private matters for the CEO

• Manages special projects for the CEO, researches, and prepares briefing materials for key events and presentations
• Supports and coordinates projects internally and with other organisations globally
• Participates in meetings, task forces, and workgroups both internally and externally.
• Builds relationships crucial to the success of the organization.

• Demonstrates credibility, trust, and support with senior management staff.
• Participates as an adjunct member of the Management Team, schedules, prepares materials and notes, and ensures follow-up
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings.

• Proven ability to handle confidential information with discretion, exercise professional judgment, be adaptable to various competing demands, and demonstrate the highest level of emotional maturity and integrity.
• Excellent research, analytical, planning and organizational skills
• Expert-level written and verbal communication skills
• Has strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced but fun environment.
• Proven ability to build meaningful relationships with all corporate stakeholders through strong inter-personal and inter-cultural skills.
• A highly resourceful team-player, with the ability to be extremely effective independently.
• Mobile with driving licenseEducation and Experience

• University degree required
• Strong work tenure: ideally five to 10 years of experience in supporting C-Level
• Ideally experience and interest in the global innovation ecosystem, in internal and external communications, and in partnership development.
• Proficient in English (German a plus), Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and use of relevant Social Media web platforms.

• Health insurance

• 8 hour shift
• Day shift